Regional Vendor Management Program Coordinator

1 month ago

Singapur, Singapore JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Regional Vendor Management Program Coordinator

What this job involves:

Vendor Documentation and Records Management: Maintain accurate and up-to-date vendor documentation and contact information. 

Vendor Onboarding: Assist in the onboarding process for new vendors, ensuring completion of necessary documentation and compliance requirements via the Vendor Partner Connect. 

Vendor Communication and Coordination: Serve as a point of contact for vendor inquiries and requests. Coordinate and schedule meetings with vendors as per governance requirement. Facilitate effective and timely communication between internal stakeholders and vendors.

Contract Administration: Support contract management activities, including tracking contract milestones, renewal dates, and compliance obligations. 

Supplier Performance Management: Coordinate with relevant stakeholders to ensure timely completion of SPM. 

Vendor Relationship Management: Help establish and maintain positive relationships with vendors. Support vendor meetings, performance reviews, and feedback sessions. Collaborate with cross-functional teams to address vendor-related issues and resolve disputes.

Compliance and Risk Management: Assist in ensuring vendor compliance with relevant legal and regulatory requirements. Assist in vendor risk assessments and support risk mitigation efforts. Provide quarterly Ethics Report to JLL Head Office

Data Management and Reporting: Generate reports on vendor performance, contract statuses, and key metrics. Provide data and insights for periodic vendor management reviews.

Other Responsibilities

Manage the following for VMP: VMP Events, VMP Trainings, VMP Rewards and Recognition Program, VMP Activities 

Manage the Vendor Partner Connect and VMP Codex 

Collaboration with various stakeholders for VMP data and reporting requirement

Ensure data integrity of VMP in the reporting dashboard including coordination with relevant stakeholders for data clean up and timely update. 

Assist in all VMP Communications to vendor partners and internal stakeholders including generating reports as applicable. 

Induct vendors to comply with Vendor Partner Connect requirements

Ambassador of Vendor Management Program 

Perform other duties assigned as VMP evolves/aligns with Client objectives.

Support vendor management and procurement activities when required

Performance objectives

Act as a role model by behaving consistently and ethically in accordance with JLL and Client Business Code of Ethics

Act as a Point of Contact for all data, communication related requirement in VMP

Help in the achievement of VMP KPIs and overall account KPI when applicable

Proactively promote and comply with Client and JLL’s workplace safety policies, procedures and safety guidelines, and local legislative OH&S and ISO requirements

Based on references/evidences, provide quarterly VMP KPIs scoring draft

Sound like you? To apply you need to be:

Proven experience as a procurement executive or in a similar role, preferably in a corporate setting.

Knowledge of procurement principles, processes, and best practices.

Demonstrated ability to prioritize and handle multiple tasks simultaneously.

Persuasive written and verbal communication skills coupled with strong multi-tasking and organizational capabilities, with a high level of attention to detail.

Sound interpersonal skills to manage a diverse range of vendors.

Commitment to continuous improvement and results-oriented.

Demonstrated ability to meet performance targets.

Demonstrates proactive & professional approach to customer service and stakeholder engagement.

A knowledge of, and respect for the variety of cultures in the region, and how to navigate the challenges such a diverse region provides.

Excellent analytical and problem-solving abilities.

Ability to work autonomously while also being a team player.

Attention to detail and a high level of accuracy.

Employee specification

Bachelor's degree in business, supply chain management, or related field. 

Previous experience in an administrative role, preferably in procurement or vendor management.

Experience in dealing in the India/Pacific region would be well regarded

Advanced computer and office software skills is required 

Experience in Jaggaer tool an advantage

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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