Events & Marketing Administrator

6 months ago

Singapur, Singapore Kennedys Full time

Role

Kennedys is looking for an Events & Marketing Administrator to join our business development and marketing team in Singapore.

The individual will also be part of the APAC regional team, working closely with colleagues in Hong Kong and Australia. The role will also contribute to initiatives in the APAC region and globally.

This role will report to the Business Development & Marketing Manager, Singapore, and will work closely with members of our APAC regional team.

Team

Kennedys global Business Development & Marketing team promotes Kennedys' services and supports the firm's global growth ambition and our key clients and markets. The APAC BD&M team works in close collaboration with colleagues in UK, EMEA, LatAm and the US on a wide range of marketing and communications initiatives.

The APAC BD&M team supports our growing office network (currently six locations). The current team covers Clients & Markets and Marketing & Communications, although all team members work together to support the full range of business development and marketing activity in the region.

Key responsibilities

Project manage and end-to-end coordination of all firm, practice and client events hosted by the Singapore office (seminars, webinars, boardroom lunches, client dinners, cocktail functions, sporting events, and other client targeted activities). This includes: researching and developing event concepts, venues, catering options, and tracking expenditure against budget preparing and distributing event communications, and managing distribution lists monitoring event RSVPs, preparing attendance lists and run sheets liaising with venues and suppliers to ensure bookings, catering, AV requirements, signage etc. are delivered to the highest quality for all events producing required collateral (name badges, signage, menus, presentation materials etc) on site and/or virtual management and support post event feedback, reporting and administrative duties such as payment requisitions and expenditure reconciliations. Ensure event processes, calendars and protocols are following. Plan and coordinate marketing activities for the Singapore office including events, newsletters, social media, working in collaboration with the APAC team. Support agreed sponsorships and partnerships to ensure maximum benefit for the firm. Support firmwide and regional marketing campaigns. Mange the Firm's branded merchandise including liaising with external suppliers, internal distribution, and stock control. Help maintain a library of partner and lawyer CVs, Singapore proposals and capability statements. Helping to prepare and format content in the firm's templates for both internal and external purposes (profiling collateral, client contact cards, presentations etc). Arranging professional photo shoots for new starts in Singapore. General administrative duties and ad-hoc tasks to support the business development and marketing initiatives of the firm.

Knowledge, skills & experience

Qualifications in event management, marketing, communications or related field viewed favourably. Organised and able to prioritise workloads, manage multiple projects. Ability to work with a degree of autonomy. Keen attention to detail. Flexible and adaptable, comfortable with change. Ability to handle multiple tasks and priorities to meet deadlines, and work with a degree of autonomy. Comfortable working with colleagues across time zones to ensure regional/global alignment. Ability to develop, manage and maintain positive relationships with stakeholders. Well-developed communication skills (both written and verbal).

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

**Only shortlisted candidates will be contacted. 

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.


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