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Finance Executive, AP

3 months ago

Singapur, Singapore LVMH Beauty - LVMH Fragrances and Cosmetics Full time
Job Description

The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and Business. She / He will not just process transactions but surely highly contribute to the financial statements’ quality of the organization with a steady hand through meticulous management of Purchase Orders & Area recharges. Please find the further detailed job description as follows:

 

1. PO Management

  • To create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for the Hainan entity, and Macau Esker for our Macau Four Season Boutique concept.
  • To make sure the internal validation rules are well applied before PO creation.
  • To ensure the PO amounts are aligned with the latest commitments (VM expenses file, CAPEX file) else apply the proper internal validation.
  • To validate invoice via Webcycle for the PR/PO created in SAP.
  • To perform MIGO / PO reception over the PO scope mentioned above.
  • To analyze PO with discrepancies, follow up on outstanding PO, and follow the yearly PO closing cycles.
  • To perform monthly reconciliation between PO listing and General Ledger.
  • To provide an accrual file of pending PO.

 

2. Recharge management

  • To coordinate the reception of the monthly recharge through the whole APAC region and to make sure those are booked in a timely manner, within the month in question.
  • To make sure the recharge items are justified, respect the accounting, purchasing, and internal control rules.
  • To make sure the recharged items are properly affected and aligned with the areas’ commitments.
  • To seek final validation and further pass the recharge to the finance team for booking.

 

3. SAP Internal Order Management.

  • To create SAP Internal Order for new employees.
  • To create SAP Internal Order for counters when it is the first time we collaborate with a specific customer.
  • To create SAP Internal Order for specific items like BC seminar.
  • To make sure our internal order library is up to date and allocations are proper.

 

4. Other Account Payable, reporting and ad-hoc tasks

  • To submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent)
  • To provide to controlling Team the monthly extraction of the P&L actual report on closing day
  • To check supporting documents and create new Staff code in SAP
  • To prepare local spending for Purchasing
  • Liaise with Controllers to follow up on all open POs (all brands)
  • Amex Report & Invoice Extraction, provide posting details and accrual file with pending items.
  • Invite & guide existing vendors to join e-portal
  • Work with AP Assistant Manager and PCD TR controlling Team on any ad-hoc duties. 

 


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