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Property Executive Cum FSM
4 months ago
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Property Executive cum FSM
Work Dynamics - Integrated Facilities Management
Location: East
5.5 days work week
The Property Executive Cum FSM will be required to manage and monitor the repair and replacement work including managing the defects rectification throughout the Defects Liability Period (DLP).
The role will be required to liaise with building owner, FMC and tenants across sites for the areas of responsibility, and act as the liaison with the contractors.
A key part of the role will be to engage with tenants to ensure their needs are addressed during the work period especially where inconvenience is caused to their day to day operations.
This role ensure highest standard in focus around safety, code-compliant, functional facilities/properties service delivery.
The role is to attend all meetings and inspections and also responsible for providing periodic updates and status projections.
The role is responsible for the preparation, collation and submission of related engineering, facilities, and project reports as per required frequency.
Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers’ / service providers to the site.
Major Activities and Responsibilities:
Fire Safety Compliance:
Develop and implement fire safety procedures, policies, and guidelines for the properties to comply with local regulations.
Conduct regular fire safety inspections to identify and address potential hazards or non-compliance issues.
Coordinate with fire safety consultants, inspectors, and authorities to ensure compliance with all fire safety codes and standards.
Train property management staff and tenants on fire safety procedures and emergency response protocols.
Conduct periodic drills and exercises to test the effectiveness of emergency response plans.
Oversee daily operations related to fire safety, including maintenance of fire detection and suppression systems.
•Stay updated on fire safety regulations and industry best practices, and effectively communicate changes to relevant stakeholders.
Client Service – Project Management
Attend project meetings; provide progressive updates to building owner, FMC and any relevant stakeholder.
Submission of project progress & completion reports.
Post DLP, to follow up closely and ensure defects rectifications are completed.
Client Service – Facilities Management
Establish a “Safety First” culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours. Highlight any safety risk to the contractor and follow through on their adherence.
Provide support to building owner and greater team as required to ensure delivery and achieve of high client service standards.
Timely escalation to Manager in the event of any escalations which have impact on performance and other deliverables
Serve as the liaison for all facilities services.
Ensure all safety, environmental, and client standards are strictly adhered to within managed facilities.
Ensure compliance with portfolio wide initiatives and required local, state and federal laws and regulations that pertain to the operating of facilities.
Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to EHS, procurement, financial policies, etc.
Key point of contact for tenant engagement, to work on communication materials, liaise and work with tenants to ensure their needs and challenges as a result of the work are addressed
Education & Qualification
Diploma holder in Building or Facilities Discipline from a recognised tertiary establishment, with a minimum of 3 years relevant working experience (with M&E and/ or civil / building background is preferred) OR ITE / NTC facility management or technical discipline with minimum 5 years’ experience.
Experiences and technical knowledge in facilities management and project management.
Knowledge in statutory requirement
Pleasant personality, strong customer service, interpersonal skills and problem solving ability.
Strong technical and project management knowledge
Good understanding of facilities operations
Computer skills in Microsoft Office, MS project, PowerPoint, Excel
Independent, self-motivated, flexible, responsible and willing to work under pressure
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
