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Administrative & Accounts Specialist

7 months ago

Singapur, Singapore NOV Inc Full time

Admin
- To assist with accounts payable and prepare purchase requisition forms, purchase orders and enter job details in JDE system and forward to Supplier for acknowledgement.
- Follow-up on Supplier Invoices and update POs
- Compile all financial documents and send to finance for payment.
- To create freelancer’s PO (Local and overseas) in JDE system
- Sorting of mails, courier, and freight documents.
- Assist with monthly Invoices to Finance.
- To monitor quarterly servicing contracts and keep them up to date and renewed.
- To monitor supply of office pantry and toiletries for office use.
- To monitor supply/stock of office stationery.
- To arrange and prepare scrap documents for approval.
- Filing of operational documents as required.
- To undertake ad-hoc assignments as and when required.

Accounts and Billing
- In charge of invoicing and compiling data for invoicing purposes
- Liaise with Operations Dept. regarding jobs which need to be billed
- Liaise with Customers regarding issuance/revision of Purchase Orders
- Prepare Sales Reports and other accounting reports as required
- Assist operations in opening and closing work orders in the NOV system.
- To assist in month end closing, bi-monthly forecasting, and annual budgeting for FE region.

Job requirements
- Diploma in Accountancy or its equivalent
- Minimum 3 years of related experience
- Proficiency in Microsoft office application especially in MS Excel and MS Words
- Meticulous, organized and independent