Staff Secretary

**About the School -**(School Name)**

Brighton College (Singapore) is an exciting place to work, and it is our staff who make our community a vibrant and stimulating environment.

The academic success of the Brighton College Family of Schools is due to excellent, innovative and well-planned teaching. Above all, therefore, we are looking for individuals who foster a passion for learning and who demonstrate an ability and genuine desire to develop pupils and staff to their fullest potential.

The school now has an exciting opportunity for an experienced Staff Secretary to join our fantastic team.

**About Cognita**
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they’re starting from. And each and every one of our schools is unique too.

We protect what’s special about them, while offering them rich knowledge, opportunities, and best practices. And they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 17 countries, ensuring every child gets an education that’s, quite literally, world class.

It’s an individual approach that empowers every school, teacher and student to focus on what they do best. And thrive.

**About the role**
Support the school’s enrolment targets and positioning in Singapore by driving the execution and fulfillment of the school’s marketing initiatives, campaigns, promotions and events.
Support the effective planning and execution of internal communications and events and with parents, staff and other key stakeholders to consistently share the school’s vision and values.

**What you will be doing**

**Co-curricular Activities**:
Collaborate with teachers, staff, and external partners to provide engaging and educational activities and to enhance CCA offerings.
Schedule and coordinate all co-curricular events, ensuring they do not conflict with academic schedules and major school events.
Coordinate the scheduling of relief teachers for planned and unplanned teacher absences, including illness, professional development, and other leave requests.
Maintain accurate records of all co-curricular activities, including participation rates, budgets, and program evaluations.
Ensure all activities comply with school policies, safety guidelines, and relevant regulations.
Gather feedback from students, parents, and staff to continuously enhance program offerings.
Communicate effectively with students, parents, and staff about available co-curricular opportunities and schedules.
Address parent inquiries and ensure they are well-informed about forthcoming activities and opportunities

**Education Visits**:
Support Academic team with administration support for trips including but not limited to preparing/ processing necessary documents, forms, and purchase requisition requests for the trips
Support the Trip leaders with coordination between various stakeholders or vendors as necessary
Support the Education Visits coordinator with regards to any training or administrative support as needed

**Relief Coordination**:
Support the relief coordinators - Deputy Heads and Head of Pre - Prep with organising relief cover for absences of teaching and teaching support staff
Building the pool of relief cover teaching pool and resources

**School Events**:
Actively participate in supporting the teams that lead the major termly events such as - productions, Brighton society events, celebrations in school etc.
Supporting all areas of the above role with secretarial tasks such as minute taking and drafting of agenda items
Be in charge of administering the Staff room area and common rooms including tasks such as distributing mail, assisting with the collection and safekeeping of exam papers, and arranging postage and courier services.
Any other ad hoc tasks in supporting the academic team.

**_ Who we are looking for:_**

**_ _**Strong organizational and project management skills.

Excellent interpersonal and communication skills, both written and verbal.

Ability to work both independently and collaboratively in a school environment.

Proficiency with technology and software tools for event planning and management.

Commitment to fostering an inclusive and supportive environment for all students.

Strong organizational & administrative skills, with the ability to manage multiple tasks and deadlines effectively.

Flexibility and adaptability to respond to changing priorities and emergencies in a fast-paced environment.

**Qualifications**:
Previous experience in student activities, event planning, or a related area within a school setting is desirable but not required.

**Benefits at Cognita**(amend for school/area)**
- Competitive salary depending upon qualifications and experience
- Teacher’s Pension (if applicable)
- Free lunch provided during Term Time
- School holidays and public holidays / Holiday Allowance
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