Assistant Manager

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

DESIGNATION : Assistant Manager (Procurement)

RESPONSIBILITIES
- Responsible for preparing and processing purchase orders and documents for the Administration team.
- Work with requestors/users to identify the scope of the project and product specifications to facilitate soliciting quotations, requests for price proposals, and competitive bidding per procurement procedures.
- Process purchase requests, and order releases and promptly confirm purchase and service agreements.
- Collate feedback from various stakeholders. Prepare and present data management and analysis report
- Committed fulfilment dates, complete delivery assurance and follow-up to ensure goods are delivered and services.
- Facilitates internal and external audits.
- Provide guidance, assistance and training to users on procurement matters.
- Facilitate and implement procurement change initiatives for continuous improvement of current procurement procedures/ workflow and systems.
- Other ad hoc projects assigned.

QUALIFICATIONS
- Tertiary qualification from a reputable university in Procurement/supply chain management or related professional qualifications.
- At least three years of relevant experience in procurement or contract management.
- Experience with the Coupa procurement system and government procurement processes will be an advantage.
- Proficiency in MS Office programs, e.g. Powerpoint/ Excel/ Word/Outlook. Proficiency in excel; pivot table is an added advantage.
- Meticulous, dynamic, analytical, self-motivated and resourceful with excellent verbal and written communication skills.
- Ability to work effectively in a team or independently.
- Ability to think analytically, holistically, logically, with a willingness to learn and a continuous improvement mindset.