Receptionist & People Operations (6 Months Contract)

Explore the possibilities across our global house of brands.

Defined by inclusivity rather than exclusivity, Tapestry embraces the exploration of individuality and invests in helping you grow personally and professionally. Every individual in our global house has the opportunity to make an impact, learn and be part of our growing and unique story.

At Tapestry, we have the freedom to express ourselves and run with our best ideas across Coach, Kate Spade New York, and Stuart Weitzman. We share a profound belief in both our individual and collective potential, and know that with hard work and dedication, anything is possible.

**Primary Purpose**:Provide Receptionist, Office Administration and HR Services/Ops Support

**The successful individual will leverage their proficiency to...**

Reception and Office Support
- Be present in corporate office at least 3 times a week to receive visitors, vendors, letters, help in office set ups for events, etc
- Perform general office administration including but not limited to pantry re-stocking supplies, space and office equipment management
- Man the reception desk including but not limited to answering and directing calls from general telephone line, and assisting visitors/guests to the office
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Office admin support for business meetings, which includes preparation of meeting material, room booking, restaurant reservation etc.
- Receive, sort and distribute mails
- Disseminate information provided by the building management
- File and prepare Monthly Office Expenses for payments (e.g., Buying Hub, Concur, Egencia, etc)
- Coordinate onsite and offsite office meetings and social events including space reservations, catering and logistics

HR Operations (Field/Stores and Corporate)
- Be a strong support to HRBP in all Employee Life Cycle topics
- Responsible for providing strong administrative support in all employee movement activities
- Onboarding/off-boarding
- Orientation (preparing welcome bags, lanyards, individual employee ID card) for all new joiners
- Organize lunches for new joiners where necessary
- General admin queries
- Support in PeopleHub (SuccessFactors) organization and profile changes
- Support in managing and maintaining all employee p-files accurately
- Support on all government-related survey submissions (MOM, IMDA, etc)
- Support HRBP with reporting-related topics for Finance, global/regional HR, and local requests
- Support on payroll submissions to the payroll team (check payroll advice, be aware of employee one-off payments and any movements etc)
- File and prepare Ad-Hoc Expenses that are generated by the HR team for the employees
- Be involved other ad hoc duties and interesting topics/projects throughout the year

**The accomplished individual will possess...**
- Ability to multi-task effectively and comfortable to work in a fast-paced environment
- Outstanding communication skills to collaborate and influence with both internal and external key stakeholders.
- Experience using SuccessFactors
- Strong attention to detail and highly organized
- Pro-active problem solver and superior follow-through
- At least 2 years of relevant experience in a corporate environment (experience in retail and/or HR is a plus)
- Experience managing work passes in Singapore
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)

**Our Competencies for All Employees**
- **Drive for Results**:Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
- **Customer Focus**:Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- **Creativity**: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
- **Interpersonal Savvy**: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- **Learning on the Fly**:Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
- **Perseverance**: Pursues everything with en