Admin Executive

**Admin Executive (Project & Operations Support)**:
**Company**:Alleviative Engineering Pte. Ltd.
**Location**:11 Yishun Industrial Street 1, North Spring Bizhub
**Type**:Full-Time | **5-Day Work Week (Mon-Fri)**

**About the Role**:
We’re looking for a dependable and organized **Admin Executive (Project & Operations Support)**to assist in daily operations, documentation, and coordination between our office and site teams.
This role combines administrative and project-support responsibilities — preparing documents, tracking deliveries, following up with suppliers, and assisting with drawings and quantity take-offs.
If you enjoy variety, responsibility, and being part of a close-knit team that keeps projects running smoothly, this position is for you.

**Key Responsibilities**:
**1. Administrative & Office Coordination**:

- Maintain and organize project folders (digital and hardcopy)
- Prepare and update company and staff records (Work Pass, insurance, safety, training, etc.)
- Handle printing, binding, scanning, and compilation for submissions and handovers
- Use Microsoft Word, Excel, and Outlook for daily documentation and reporting

**2. Project & Documentation Support**:

- Request and follow up on quotations from suppliers and subcontractors
- Assist in preparing cost comparison sheets and quotation templates
- Verify simple quantity measurements from drawings or site data (training provided)
- Update trackers for deliveries, project progress, and claim submissions
- Issue POs and DOs, file signed copies, and monitor delivery status
- Prepare supporting documents for progress claims and variation orders
- Edit or draft simple AutoCAD drawings when required

**3. Manpower & HR Coordination**:

- Maintain proper worker records (WP expiry, CSOC, insurance, passports, etc.)
- Track attendance, leave, and manpower deployment across sites
- Assist with safety course registration, medicals, and dormitory arrangements
- Compile overtime records, manpower schedules, and MOM compliance documents

**4. Operations & Site Support**:

- Liaise with site supervisors and engineers for updates and outstanding matters
- Prepare checklists, daily work logs, and photo records for internal use
- Consolidate progress updates and manage cloud/shared-folder documentation
- Support procurement and delivery coordination between office and site

**Requirements**:

- Proficient in Microsoft 365 (Word, Excel, Outlook); good attention to detail and formatting
- Familiar with document flow: Quotation, PO, DO, invoice, and claim
- Able to use PDF editing tools (e.g. Adobe Acrobat) for compilation
- Basic AutoCAD knowledge (able to edit or draft simple layouts)
- Organized, reliable, and able to multitask independently
- Good communication and coordination skills
- Able to work well with foreign workers and multicultural teams
- Experience in construction, M&E, or project coordination preferred

**Who This Role Suits**:

- You’re hands-on, structured, and enjoy supporting real site operations
- You like clear processes but also variety in your day-to-day work
- You take initiative, follow up responsibly, and ensure things don’t fall through the cracks
- You enjoy working with people from different backgrounds and nationalities

**Why Join Us**:
At **Alleviative Engineering**, we’re a practical, close-knit team that handles diverse M&E and construction projects across Singapore.
You’ll gain real-world exposure to site coordination, procurement, and documentation — not just routine admin.
We value reliability, teamwork, and people who take pride in their work.