Personal Assistant

20 hours ago

Singapore TGP LIVING COLLECTION PTE. LTD. Full time

**Description**:
We are seeking for a motivated and meticulous individual to join us as a Personal Assistant & Leasing Officer. You will be providing secretarial support to the company’s Director. This is an exciting opportunity for you to join a fast-growing company that is constantly expanding.

**Key responsibilities**:

- Perform clerical duties and provide secretarial support to the Director.
- Schedule and remind the Director of events and meetings.
- Make overseas travel arrangement.
- Follow the Director out of office for work.
- Updating details or status of prospective and existing outlets in the Outlet Master List.
- Monitoring and keep track of renewal, new and termination lease contract.
- Ensure all activities within the retail mall/commercial spaces are in line with Government and company’s guidelines.
- Managing tenancy related issues, compiling occupancy and rental reports and other related lease management functions.
- Liaising with 3rd party contractors towards renovations, advertising matters, on the grounds inspection for the rented/potential retail space.
- Liaising with external third parties (contractors, etc..) to oversee the administrative matters of the outlets.
- On the ground inspection for the rented / potential retail space.
- Inform respective department such as Finance, Operations, and Marketing department regarding the opening of new outlet.
- Reviewing lease documentations and obtaining required boss’s signature.
- Overseeing office maintenance.
- Handling office administrative works, such as filing, and reordering office supplies.
- Any other ad-hoc duties as assigned.

**Requirements**:

- At least Degree in Business Administration / Management.
- At least 2 years of Personal Assistant’s working experience, prior experience as a manager or director’s PA from China company is advantageous.
- Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Relevant working experience and knowledge in lease management and coordination is an advantageous.
- Knowledge of retail mall operations is advantageous.
- Proficient in both English and Chinese translation.
- Able to travel local and overseas with the Director for work as and when required.
- Devoted to work and do not mind working overtime.
- Able to handle confidential information with discretion.
- Proactive and able to work independently.
- Strong organizational and multitasking skills.
- Detail-oriented with excellent communication and interpersonal skills.
- Meticulous, resourceful, independent, and able to work in a fast-paced environment.
- Familiar with Chinese business practices and cultural nuances.

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