Office Administrator
18 hours ago
We are looking for a highly organized and dynamic **Office Administrator**to join our growing team. You will play a key role in supporting day-to-day operations and sales activities, ensuring seamless internal coordination and excellent client service. This position is ideal for someone who enjoys multi-tasking, thrives in a fast-paced environment, and is keen to grow with a purpose-driven brand.
**Key Responsibilities**:
**Office Administration**:
- Oversee daily office operations including scheduling, filing, and inventory of supplies and marketing materials.
- Prepare and dispatch product samples with care and attention to detail.
- Manage basic finance/admin tasks such as purchase orders and payment coordination with vendors or finance team.
- Assist with travel arrangements, meeting coordination, and event support as needed.
- Ensure a well-organized, clean, and efficient office environment.
**Sales Support**
- Handle order processing, coordination, and follow-up with internal teams to ensure timely and accurate delivery.
- Communicate with clients to understand their needs, resolve queries, and identify upselling or cross-selling opportunities.
- Assist with preparation of quotations, invoices, contracts, and sales presentations.
- Maintain and update client records, sales reports, and sales tracking tools.
- Support pre
- and post-sales activities including sample coordination and performance reporting.
**Qualifications & Requirements**:
- Diploma in Business Administration, Marketing, Logistics, or related field.
- 2-3 years of experience in administrative or sales support roles (Fresh graduates with strong internship experience are welcome).
- Strong multi-tasking and time management skills — able to work under pressure and meet deadlines.
- Proficient in Microsoft Office (Excel, PowerPoint, Outlook); experience with ERP or order management software is a plus.
- Excellent communication skills in both English and Mandarin.
- Detail-oriented, self-motivated, and service-minded.
- Experience in B2B industries is an advantage.
**What We Offer**:
- Collaborative and fast-paced work culture
- Training and growth opportunities
- Meaningful work with purpose-driven brands
- Supportive and multicultural team environment
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