Admin Executive

1 day ago


Singapore Helping Hand, The Full time

We are looking for a proactive and organized Admin Executive to support the smooth running of our people-related functions and programs. This part-time role plays a vital part in ensuring the efficiency of our Corporate Services team and delivering consistent professional experience for both internal and external stakeholders.

If you have a heart to serve in ministry, and enjoy creating order and supporting others, we would love to hear from you.

**Key Responsibilities**:
**1. Human Resource Administration**
- Maintain and update HR records, including employee databases, leave records, and personnel files (physical and digital).
- Provide support to employees in navigating the HR management system/app and serve as a helpdesk for HR-related benefit enquiries.
- Assist with payroll administration, ensuring all necessary supporting documentation is complete and accurate.
- Help coordinate employee engagement activities and training sessions.
- Assist in administering employee satisfaction surveys and compiling responses.
- Support recruitment processes, including job postings, interview scheduling, and documentation management.
- Coordinate logistics for internal meetings and external events, including refreshments and equipment setup.

**2. Volunteer Management Administration**
- Maintain a centralized volunteer database.
- Assist with volunteer recruitment, onboarding, and orientation.
- Ensure volunteers receive up-to-date materials and resources for their roles.
- Serve as a key point of contact for general volunteer inquiries and feedback.
- Assist in collecting volunteer assessments and feedback.
- Help organize volunteer recognition and appreciation initiatives.

**Requirements**:

- Diploma in Business Administration, Human Resources, or a related field.
- Minimum 2 years of relevant administrative experience.
- Strong organizational and multitasking skills.
- Good communication and interpersonal abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Discretion and professionalism in handling confidential information.
- Experience with HR systems or volunteer management platforms is an added advantage.


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