Accounts Assistant

4 days ago

Singapore Oaktree Consulting Full time

**Responsibilities**:

- Manage the full spectrum of Accounts Payable (AP), including verifying, coding, and processing supplier invoices, and expense claims.
- Ensure accurate and timely processing of payments to suppliers and employee expense claims in accordance with company policies.
- Reconcile vendor statements and resolve any discrepancies or disputes with suppliers in a professional manner.
- Monitor and manage the AP aging report to ensure timely payments, identifying overdue items and coordinating appropriate follow-up.
- Assist in preparing weekly cash outflow forecasts to ensure adequate liquidity for supplier payments and other obligations.
- Prepare month-end AP reporting, including detailed aging reports, accruals, and prepayment schedules, ensuring accuracy and completeness.
- Maintain an organized and efficient filing system for all paid and unpaid invoices, ensuring compliance with internal audit standards.
- Collaborate with internal departments and external vendors to ensure smooth payment processes.
- Support the finance team with monthly, quarterly, and annual closing processes, including reconciliation of AP ledgers and balance sheet accounts.
- Assist with the implementation of process improvements and automation to increase efficiency in AP processes.
- Handle any ad-hoc tasks as assigned by the Finance Manager, including special projects or additional reporting requirements.
- Forecast weekly cash outflow
- Prepare AP month end reporting - eg. Details aging report & accrual and prepayment schedule
- Maintain a good filing system for all paid and unpaid invoices
- Any ad-hoc task assigned

**Requirements**:

- Minimum NITEC in Accounting, Finance, or related fields.
- Minimum of 2-3 years of accounting experience, with a focus on Accounts Payable.
- Proven experience in handling large volumes of payments and vendor management.
- High level of integrity, with the ability to handle sensitive financial information confidentially.
- Excellent attention to detail, ensuring accuracy in reporting and payments.
- Strong organizational and time management skills, with the ability to meet tight deadlines in a fast-paced work environment.
- Effective communication and interpersonal skills, able to work collaboratively with internal and external stakeholders.
- Ability to identify and resolve issues proactively, with a focus on continuous improvement of AP processes.
- Knowledge of tax regulations, GST, and withholding taxes related to AP transactions is an advantage.

Pay: Up to $3,000.00 per month

Schedule:

- Monday to Friday

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