Administrative Specialist

20 hours ago


Singapore Facebook App Full time

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations in APAC.This role is full-time and located in Singapore.

**Administrative Specialist Responsibilities**:

- Provide remote high-volume calendaring, travel, and expense support
- Provide Admin services during designated support hours
- Manage complex calendars for multiple clients in multiple locations
- Schedule internal and external meetings for multiple clients
- Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
- Learn and utilize internal and external tools to provide calendar support
- Partner with clients and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to clients
- Coordinate domestic and international travel arrangements via Concur
- Prepare and submit corporate card expense reports
- Maintain program scope of support within agreed-upon service level agreements
- Educate and inform clients on program goals, scope and service level agreements
- Draft and send communications to clients about transitions or changes in support
- Provide coverage support for Admin Specialist colleagues
- Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

**Minimum Qualifications**:

- 3+ years high-volume coordination experience
- 2+ years of experience providing administrative support to 2 or more executives
- 2+ years of experience managing calendars for 2 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office, Google Suite, Concur or similar programs

**Preferred Qualifications**:

- 2+ years of experience coordinating travel logistics on behalf of 2 or more executives
- 2+ years of experience managing expense reports
- Strong customer focus, preferably in a customer service or front of house environment
- Experience building relationships across a larger company


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