Admin Executive
2 days ago
**Position / Department**:
Administrative Executive, Shared & Corporate Services
**Job Purpose**:
As an Administrative Executive, the person shall assist in administrative support for the Shared & Corporate Services.
He/She shall support and work closely with the Assistant Manager (Ops/Admin) to help ensure the smooth operations of the FSC and in general administration.
**Key Result Areas**
**Activities Supporting Each Key Result Area**
Maintenance and safety of facilities
- Assist in ensuring the smooth operations of the centre facilities and equipment
- Engage and collaborate teams/colleague/external agencies to enable the well maintenance of facilities and equipment
- Monitor and manage the efficient use and disbursement of materials, equipment, and resources of the centre e.g., stationeries
- Identify area of improvement and pro-actively make necessary and timely modifications/changes
- To support in maintaining cleanliness of the facility
- To support in supervising the work of the cleaners
- To liaise with contractors/vendors for servicing and maintenance of facilities and equipment
Procurement and vendors’ management
- Support in the purchase of materials, equipment and services necessary for the smooth operation of the centre
- Ensure the proper recording of the purchase and delivery records
Finance
- To verify invoices for payments (Shared & Corporate Services) with supporting documents before submission to finance system
IT
- To support IT in providing first-line user-support for common issues, e.g., shared drive not connected, laptop not working, WIFI not connecting, etc.
- Coordinate and work with external IT vendor to ensure readiness of IT related matters
HR
- Supporting role:
- Recruitment: schedule interviews and co-ordination, e.g., room booking and e-calendar invitation to staff for interview
- staff related events/activities
- Staff training administration
Any other duties as assigned
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