Office Admin Assistant

1 week ago

Singapore KENSINGTON CORPORATE MANAGEMENT (S) PTE. LTD. Full time

The Office Admin Assistant will work closely with and assist the Managing Director and Human Resources Manager to provide overall management and supervision of the general office, facilities as well as internal services of the corporate level and the external liaison work.

**Job scope**

**Office Administration**
- Act as the main point of contact for any general office and/or facility-related concern
- Ensuring smooth delivery of the front office and pantry operation
- Effective provision of reception and visitor services, not limited to preparing meeting rooms and greeting guests, answering the phone, taking charge of general mails, etc
- Research new tools, services, and vendors to make the office a more pleasant and productive space
- Have ownership over office administration systems and procedures
- Liaise with Building Management over the effective coordination of office maintenance, fire drills, office lease and renovations, etc
- Management of supplies for office (i.e. pantry, conference room, and team-specific needs), including liaising with Cleaner and ensuring general office premises cleanliness
- Organise recreation and wellbeing activities for the company
- Responsible for continuous improvement of administrative management, office order, and office environment
- The list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this role and as such this role may also include the undertaking of additional tasks as assigned by the Company.

**Requirements/Qualifications**:

- Meticulous, ability to multi-task, organize, and prioritize work
- Team player who contributes reliably and communicates openly
- Agile and growth mindset with a genuine willingness to learn, improve and guide others
- Able to work independently and with integrity
- Fair and principled temperament with a facilitative and commercial approach to matters
- Curiosity and inquisitiveness in detecting issues and creativity in solving problems
- Prudent and forward-thinking
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- ITE/Diploma
- Min. 1 year experience

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