Buyer (Temporary), Office of Procurement

The buyer will be responsible for the assigned Procurement and Purchasing related scope of activities in a dynamic environment with strong interpersonal skill. He/She is expected to perform basic procuring processes effectively and at a timely manner according to the Organisation’s policy.

He/ She will be involved with the procurement team and stakeholders on policies and procedures enhancement and accept any other additional work tasks as assigned from time to time. The Temporary Buyer is expected to work under supervision and provide timely reporting on work matters to the department manager.

**Duties and Responsibilities**:

- Key role of the Temporary Buyer is to ensure timely processing and preparing Purchase Order (PO) using the SAP system to completing PO closure and perform follow-up with users and coordinate the activities within the procurement and finance team members.
- Other activities including process basic procuring requests such as handling purchase requisitions submitted by users, validating on requirements through the customised ePR system, sourcing for vendors, negotiating terms and conditions, comparing and evaluating quotations, creating new vendor/asset
- Ensure the timely purchase and delivery of goods and services according to requestors’ requirements and collate purchase requisitions to achieve economies of scale.
- Post-purchase works includes contract follow-up, terms and conditions negotiation and vendor performance review when required.
- Assist in managing tender activities such as drafting the Invitation to quote and Form of Quote documents with requesting departments and following through the work process when requested.
- Check and adhere to the Procurement policies and procedures at all times.
- Ensure the timely purchase and delivery of goods and services according to requestors’ requirements and seek clarifications when required
- Advise and educate all users, including requestors, budget owners, approving officers about compliance with relevant procedures or policies accordingly.
- Communicate with vendors and requesting departments in a concise, effective and professional manner.
- Conduct periodic house-keeping with the team to ensure the proper filing and storage of procurement documents.
- Communicate and provide updates on work in processes or workplan to supervisor and offer alternative solutions for work challenges.
- Undertake any other ad-hoc duties and responsibilities as assigned by the department manager or management of the school.

**Job Requirements**:

- Good degree holder or Diploma holder with at least 3 years of relevant experience
- Knowledge of procuring processes, sourcing, negotiating and evaluating quotations
- Excellent time management and follow-up skills
- Excellent communication and interpersonal skills
- Able to work in a fast-paced environment with positive attitude
- Meticulous and accepts challenges
- Good team player.