Accountant

Duties and responsibilities:

- Report directly to the Chief Finance Officer (CFO)
- Handle full set of accounts
- Prepare journals for month/year-end Accruals
- Perform on-going and period-end general ledger postings
- Perform monthly bank reconciliation
- Maintain the Fixed Asset register
- Prepare and file GST Returns to IRAS quarterly
- Ensure timely, accurate month-end closing and financial reporting to CFO for Managementmeeting
- Flags any irregularities and disputes in the accounting transactions and notify CFO
- Overall responsible for preparation and closing of monthly and annual financial statements
- Work with CFO on financial analysis and evaluate over-all financial health of the companyhighlighting any potential business risk
- Prepare reports required for analysis, forecasting and budgeting functions
- Manage Annual Audits, Tax compliance and other regulatory matters. This involves liaisingand coordinating with External Auditors, Tax consultants and Corporate Secretary
- Ensure compliance with corporate policies, procedures and accounting standards, statutoryauthority/Government, and audit requirements
- Responsible for preparation of financial statements as required by banks / external parties /financial institutions
- Coordinate and liaise with External Auditor in preparing Audited GTO as requested byshopping malls where the Retail Outlets are located
- Secures and safeguards the confidentiality of the company’s Financial data
- Other ad-hoc tasks as required by the management and the CFO
- Responsible for accounting processes and tasks (i.e.: AP & AR process, GL, etc.)
- o AccountsPayable
- Receive and collect suppliers’ invoices, double check accuracy of figures inthe invoice before processing payment
- Perform 3-way matching; Ensure complete documents are intact, whereininvoices are supported by DO and PO;
- Coordinate with the relevant Department to have these Suppliers invoiceschecked to ensure that the billing amount is correct
- Check monthly expenses and preparation of payment
- Entry of Expenses and Suppliers Invoices in the QuickBooks OnlineAccounting System
- Perform invoice processing and prepare payments in online banking for CFOapproval
- Build rapport and partnership with Merchandising Team, Marketing Team,Operations Team, and Suppliers to ensure invoice processing and paymentsare made as per schedule
- Documentation of Import Permits, Shipping documents with Supplier invoiceand GST Invoice for GST claims
- Assist Merchandising Team in preparing Return Goods Invoice issued toSuppliers for defective items received
- Perform Supplier Statement Reconciliation
- Prepare Accounts Payable Ageing Summary monthly
- Check and Ensure Employee Reimbursement claims are valid, and preparepayments in online banking
- Handle Petty Cash. Prepare voucher and is responsible for payment,replenishment, and recording
- File and maintain accounting documents and records
- o AccountsReceivable
- Generate invoices and account statements for corporate customers
- Follow up payments from corporate customers
- Perform sales reconciliation across all 5 Retail outlets and Online Store sales:Ensure that the sales figures in Shopify tally with the payout from all the payment channels; checking every sale transaction recorded in Shopify against the record of each Merchant Portal and ensure that the funds were deposited to the bank
- Review the work of Accounts Assistant to ensure the accuracy of shopping mall voucher sales reconciliation across all 5 Retail outlets
- Review the work of Accounts Assistant to ensure that the daily store sales receipts tally with the Shopify sales record across all 5 Retail outlets
- Investigate and resolve any irregularities or enquiries
- Work closely with Customer Service Team and Retail Team regarding customer payment disputes and refunds
- Prepare customer refunds in online banking for CFO approval
- Work closely with Customer Service Team to refund customers with shipping issues and account and invoice courier companies monthly
- Work closely with the Senior Area Manager to ensure that the Cash Sales from each Retail Outlet are deposited promptly in the bank
- Reconcile cash transfers to bank and Cash on Hand for each of the 5 Retail outlets. Making sure that the actual Cash on Hand in each Retail Outlet tallies with the ending balance in accounting record
- Prepare Accounts Receivable Ageing Summary monthly