Business Operations, Senior Associate

This is a **project-based contract **role that sits within the **Medical Affairs **team. **Purpose & Scope**: The Senior Associate, Business Operations, Medical Affairs is responsible for the oversight and tracking of Procure to Pay (P2P) activities to ensure that engagements and tactics are initiated according to agreed timelines. This includes participation in the contracting and management of suppliers related to activities such as MA-sponsored studies, Investigator-Sponsored Research, Collaborative Research, Advisory Boards, Consulting Agreements, and non-project related department initiatives. This position requires a high level of collaboration and stakeholder management to ensure effective communication with assigned stakeholders, contributing to process improvements, and managing work flow efficiently. **Essential Job Responsibilities**: - Lead end to end activities associated with Procure to Pay (P2P) systems processes working with internal customers to ensure Astellas policies and processes are followed in execution of activites in a timely fashion. Activities include contract management, purchase order management and invoice management - Lead all activities associated with myBuy and SAP - raising POs, tracking progress of the POs, including ensuring contracts are uploaded, invoicing status - as well as handling any enquiries from Tactic Owners / request originators, in collaboration with Procurement and Finance. - Ensures execution of tasks smoothly including assignment of contract owners and approvers, and other information so requests are routed appropriately dependent upon type of request - Develops, maintains, updates and distributes internal reports related to contracts, purchase orders, and invoices for the department - Develops cross-functional relationships with Finance, Procurement and Legal and maintains excellent communication with key stakeholders, escalating urgent requests, resolving issues related to contracts, POs, and invoices using independent judgement regarding appropriate escalation strategies, and facilitating issue resolution with limited supervision or oversight. - Contributes to process improvements, managing work flow efficiently, contributing to delivery of the Core Medical Plan - Effectively support Medical Affairs deliverables with Project Management / regional Project Managers, CMTs / regional CMTs, MA Finance to drive and ensure timely delivery of MA Objectives and MA Tactics.Collaborates with key stakeholders including Project Management, Therapeutic Area, Clinical Operations, and others to assist with questions, status updates, and upcoming contract needs - Assists with process-related initiatives and other relevant duties as needed - Member of the Business Operations Forum (Business Operations Matrix Team) **Quantitative Dimensions**: - Responsible for timely and accurate processing of P2P / contracting related activities ensuring delivery of CMP and non project related Business Operations deliverables, in accordance with Astellas policies and processes - For region / geography role, responsibilities span across region and selected affliates - Volume of contracts vary on an annual basis, however, projected volume is estimated at approximately 600+ PO requests / contract requests plus associated requests with values of $5M+. **Organizational Context**: - Operational Excellence: Reports to the Head of PDB and works closely with multiple functional areas in processing contracts and PO requests. - Region / Geography: Reports to the region / geography Head of Project Management and works closely with multiple functional areas in processing contracts and PO requests. - Collaborates directly with TA Heads; CMT members; E&C; Legal; Finance; Project Management, Clincial Operations, Head of PDB, Operational Excellence and other stakeholders necessary to accomplish corporate and department goals. - Collaborates cross-functionally, particularly with Finance, Procurement and Legal External parties/vendors, including outsourced providers and HCPs **Qualifications**: **Required** - Associate Degree or higher and minimum 3 years of pharmaceutical or related industry contracts (investigator or vendor), outsourcing, or clinical development experience - Requires strong organizational skills with superior attention to detail and the ability to prioritize multiple projects and/or teams - Must have strong analytical skills, administrative skills, and proficiency with multiple systems and spreadsheet software - Evidence of proficiency with budgets, Purchase Orders and/or financial systems and processes - Ability to work autonomously and in a global matrix environment - Good decision making and problem solving capabilities - Must have strong interpersonal, written and verbal communication skills - Ability to work in a team environment across functional areas with various management levels **Preferred** - Experience working in a cross-cultural environment and/or with outsourced