Centre Administrator

**JOB ROLE**:CENTRE ADMINISTRATOR**
- 5 days’ work week**_About APS _**

**_Anglican Preschool Services (APS) _**_is a faith-based preschool operator and an entity of the Anglican Diocese of Singapore. We operate 19 preschools including _**_Little Seeds Preschool _**_, _**_St. Hilda’s Kindergarten _**_, _**_St. James’ Church Kindergarten _**_, _**_St. Paul’s Church Kindergarten _**_, and _**_The Ascension Kindergarten _**_.- We seek to bridge the Church and community through high quality, values-based early childhood education. We are dedicated to sowing seeds and transforming lives within our nurturing environment so each child can discover their God-given potential, and are looking for like-minded, passionate individuals who want to join us on this journey. _

We are a community of learners and life-givers, and there is a sense of family here at APS. We have a safe space where all staff members can share their hearts openly, and know that they are always being considered. We’re looking for people not just here to teach or do a job, but to learn. We desire to grow reflective and thoughtful team members who are stirred by a passion for education.

**That’s where you come in. If what you’ve read so far has deeply resonated with you, read on.
We are looking for a Centre Administrator to closely support the Principal by executing administrative and operational tasks efficiently at the centre, and contributing towards a pleasant professional environment for staff, children, and parents.

**Responsibilities**

As a key support personnel to the Principal, you will be responsible for proper and smooth centre administration and centre operations. The main tasks assigned to the Centre Administrator are as follows, and may include periodic ad hoc tasks assigned.

Administration & Operations:

- Pupil Registration & Student Data Management
- Prepare package for new, transferring or withdrawing students.
- Update student data, subsidies and financial assistance across several key systems (e.g. LittleLives, ICA, CMS).
- Liaise with parents, ECDA & APS HQ on subsidy matters.
- Emergency & Health Procedures Management
- Track up-to-date certifications required by relevant staff (e.g. Child First Aid, Basic Food Hygiene).
- Coordinate maintenance of fire safety equipment and ensure equipment is in proper working condition.
- Maintain up-to-date Emergency Evacuation Maps and SOPs.
- Ensure support of fire drills and proper documentation.
- Inventory, Facilities & Technical Support
- Manage uniform sales and inventory.
- Procure all consumables in classrooms, office and kitchen, including stationery and food ingredients.
- Liaise with vendors and contractors for general maintenance and repairs for the centre.
- Liaise with approved contractors on rectification works.
- Petty Cash and Fees Collection
- Manage petty cash reimbursements.
- Ensure timely and accurate collection and documentation of student-related fees.
- Generate student-related invoices.
- Organisation and centre-based events
- Provide administrative support in any of the following areas: prepare notices, registration, collect fees, liaise with vendor, submit invoices.
- Assist in logístical setup where applicable.
- Regulatory & Licensing Management
- Assist Principal with paperwork on infectious disease management, incident management and environmental sanitation.
- Maintain up-to-date licensing and regulatory documents.
- Arrange timely pest control services.
- Maintain up-to-date records relating to students’ health and safety.
- Conduct periodic checks on centre environment to ensure adherence to health and safety guidelines.
- Internal & External Communications
- Manage centre support staff.
- Maintain positive relationships with internal and external stakeholders (e.g. students, families, staff, vendors, church, and regulatory officers).
- Process enquiries on students’ bus transportation and registration.
- Students’ Arrival & Dismissal
- Ensure health and safety of students entering or leaving centre premises.
- Ensure adherence to safety guidelines by bus vendors and attendants.

**Requirements**:

- Minimum Diploma certification.
- Proficient written and verbal communication skills.
- High level of attention to detail.
- Experience in a professional environment or similar role.
- Good documentation and organization skills.
- Ability to multi-task effectively.
- Good understanding of workings for processes, policies, and their implementation.
- Good administration and customer service skills.
- Self-motivated to perform with the ability to work effectively both independently and as a team member.
- Ability to use discretion with all confidential documents and matters.
- Possess a growth mindset.

**You fit the bill if you are**
- Approachable and accessible
- You enjoy engaging with everyone in our organization from our teachers to CEO, to centre cooks. And they enjoy conversations with you. _
- Efficient
- You endeavour to maxim