Finance & HR Admin Executive

**Job Overview**:
The Finance and HR Admin Executive plays a crucial role in supporting the day-to-day operations of both the finance and human resources departments. This role is ideal for a highly organized individual with strong attention to detail, capable of managing administrative tasks while assisting in financial record-keeping and HR activities. The role requires a combination of finance, HR, and administrative expertise to ensure smooth operations across both functions.

**Key Responsibilities:
**Finance Administration**:

- **Maintain Financial Records**:Assist in managing financial data, ensuring all records are accurate and up-to-date.
- **Processing Staff Claims & Payment Vouchers**:Support in processing monthly staff claims and benefits, vendor payments invoices, and reconciling accounts.
- **Bank Reconciliation**:Assist with monthly reconciliation of bank statements and ensure that all transactions are accurately recorded.
- **Expense Management**:Track and report company expenses, ensuring they adhere to budgetary guidelines and financial policies.
- **Assist in Financial Reporting**:Help prepare monthly, quarterly, and annual financial reports, as well as balance sheets, income statements, and cash flow statements.

**Human Resources Administration**:

- **Employee Records Management**:Maintain and update employee records in HR systems (e.g., personal details, job history, leave records).
- **Recruitment Support**:Assist in recruitment processes, including posting job advertisements, scheduling interviews, and preparing offer letters.
- **Payroll Administration**:Provide support for payroll processing by collecting attendance data, verifying hours worked, and assisting in salary calculations.
- **Employee Benefits**:Help administer employee benefits programs, including health insurance, retirement plans, and other employee perks.
- **Onboarding/Offboarding**:Assist with onboarding of new hires and offboarding of exiting employees, including preparation of documents and coordination of orientation programs.
- **Compliance and Documentation**:Ensure HR compliance with legal requirements by keeping employee records up to date, ensuring proper documentation for audits, and handling sensitive information confidentially.

**General Administrative Support**:

- **Office Administration**:Provide administrative support by managing office supplies, organizing meetings, handling communications, and maintaining filing systems.
- **Liaison with External Vendors**:Communicate with external vendors and service providers for finance-related and HR-related services (e.g., insurance providers, payroll vendors).
- **HR and Finance Reporting**:Assist in preparing regular reports for management and senior leadership on finance and HR matters.
- **Support Audits**:Provide necessary support during internal and external audits by preparing documentation and ensuring compliance.

**Key Skills and Qualifications:
**Educational Requirements**:

- Diploma in Business, Finance, Accounting, Human Resources, or a related field (preferred).

**Experience**:

- 1-3 years of experience in finance, HR, or administrative roles.
- Familiarity with accounting software (e.g., QuickBooks) and HR software (e.g., Justlogin) is an advantage.

**Skills and Competencies**:

- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Knowledge of HR processes and financial principles.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Ability to handle sensitive and confidential information.
- Strong problem-solving skills and proactive attitude.