Administrator (Remotely)

6 days ago

Singapore EXCELSIOR HOLDINGS SG PTE. LTD. Full time

*Job Title:* Remote Administration Director

*Reports to:* CEO/Managing Director

*Department:* Administration

*Job Summary:*

The Remote Administration Director oversees administrative functions, ensuring efficient operations, effective management, and strategic planning while working remotely.

*Key Responsibilities:*

*Operational Management*

1. Manage virtual teams, providing guidance and support.

2. Oversee remote work arrangements, ensuring productivity and efficiency.

3. Develop and implement remote work policies and procedures.

*Administrative Functions*

1. Manage organizational calendar, scheduling meetings and events.

2. Coordinate travel arrangements, accommodations, and expense reports.

3. Maintain accurate records, databases, and filing systems.

*Communication and Collaboration*

1. Facilitate virtual meetings, conferences, and training sessions.

2. Ensure effective communication among remote team members.

3. Foster strong relationships with stakeholders, vendors, and partners.

*Financial Management*

1. Manage administrative budgets, ensuring financial compliance.

2. Process invoices, payments, and expense reports.

3. Analyze financial data, identifying cost-saving opportunities.

*HR and Talent Management*

1. Collaborate with HR on recruitment, onboarding, and talent development.

2. Manage performance evaluations, goal setting, and professional development.

3. Ensure compliance with labour laws and regulations.

4. Ensure timelines on staff remuneration submission and calculation

*Technology and Data Management*

1. Oversee virtual infrastructure, ensuring security and efficiency.

2. Manage data storage, backup, and retrieval systems.

3. Ensure compliance with data protection regulations.

*Risk Management*

1. Identify and mitigate organizational risks.

2. Develop and implement emergency response plans.

3. Ensure compliance with laws, regulations, and industry standards.

*Key Performance Indicators (KPIs):*

1. Operational efficiency

2. Team productivity and engagement

3. Financial management

4. Communication effectiveness

5. Strategic planning and implementation

6. Compliance and risk management

7. Administrative cost reduction

8. Process improvement

*Skills and Qualifications:*

1. DIPLOMA IN Business Administration, Management, or related field

2. 5+ years of administrative management experience

3. Proven experience managing remote teams

4. Excellent communication, leadership, and interpersonal skills

5. Strong problem-solving, analytical, and strategic thinking abilities

6. Proficient in virtual collaboration tools (e.g., Zoom, Slack, Trello)

7. Certification in administration or management (e.g., Certified Administrative Professional (CAP))

*Remote Work Requirements:*

1. Reliable internet connection

2. Dedicated home office space

3. Familiarity with virtual communication tools

4. Ability to work independently with mínimal supervision

5. Flexibility and adaptability in a remote work environment

*Work Schedule:*

1. Flexible hours, with core hours for team collaboration

2. Availability for occasional evening or weekend work

3. Regular virtual meetings with team and stakeholders

Note: This job scope may vary depending on the organization's size, industry, and specific needs. Require to oversee multiple subsidiaries company and entity.

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