Full Time Personal Assistant Operation

2 days ago

Remote, Singapore Stag Match Pte Ltd Full time

Stag Match, offering a diverse range of adult and children's courses, seeks a proactive and versatile Personal Assistant (PA) and Operations Coordinator. This role requires an individual who can effectively manage administrative tasks, support operations, and coordinate with various stakeholders.

**Responsibilities**:

- **Operational Coordination**:

- Coordinate and communicate with the outsourced IT team.
- Assist in manpower coordination and scheduling.
- Support daily operational tasks.
- Improve Standard Operating Procedures (SOPs) and operational efficiency.
- Manage projects from initiation to completion.
- Provide training to new staffs.
- Able to travel from branch to branch if requested.
- **Administrative Support**:

- Manage the Director's correspondence, ensuring timely and appropriate responses.
- Maintain the Director's office systems, including data management and filing.
- Conduct research and follow up on action items for the Director.
- Prepare documents, briefing papers, reports, and presentations.
- Organize meetings, prepare agendas, and distribute meeting materials.
- Assist in arranging funding partner and other events.
- Greet and assist visitors.
- Manage incoming and outgoing mail.
- Screen and direct phone calls and distribute correspondence.
- Manage the Director's electronic diary and schedule appointments.
- Screen calls, inquiries, and requests, and handle them appropriately.
- Take dictation and minutes.
- Create and format presentations and documentation.
- Source office supplies.
- Prepare reports and documentation for meetings.
- Maintain office filing systems.
- Assist with ad-hoc administrative and project requirements.
- Assist in Book-keeping of the business and payroll.
- Assist Training.
- Interact and coordinate with clients and stakeholders.
- Assist with report documentation and submission.
- **Financial Support**:

- Assist in bookkeeping and payroll.

**Requirements**:

- Computer literacy.
- Resourcefulness.
- Good IT knowledge (e.g., web development).
- Strong project management skills.
- Excellent verbal and written communication skills.
- Professional discretion.
- Efficiency.
- Strong time management and organizational skills.
- Ability to work independently and take initiative.
- Team player.

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Pay: $2,500.00 - $4,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Professional development
- Work from home

Schedule:

- On call

Supplemental Pay:

- Performance bonus

Work Location: Remote

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