Personal Assistant to Managing Director

2 days ago


Singapore Page Personnel Full time

Working with the MD directly
- Opportunity to transfer to other function within the business

**About Our Client**:
Our client is an established firm in the IT industry within the local and SEA market. The MD of the company runs the business and is one of the founder. He is looking for a Personal Assistant who can support him in the household management as well as work miscellaneous.

You will report to both the HR Manager as well as the Managing Director, and your responsibilities include:

- To manage the MD's personal matters (vehicle, housing, insurance, travel, banking, etc.)
- To liaise with the MD's family members and assist where necessary
- To research, recommend and purchase items required by the MD and family members
- To engage and co-ordinate vendors, suppliers and stakeholders to complete tasks assigned
- To organize and/ or attend family functions when required
- To maintain proper records of purchases, arrangement, documents and petty cash
- **
Secretarial Support**
- Perform day-to-day administrative tasks assigned to you
- Coordinate with various stakeholders to manage Managing Director's calendar for appointments, meetings, events and functions
- Take and circulate minutes of meetings and ensure follow-up actions in the minutes are carried out
- Make arrangements for the MD's business trips including but not limited to itinerary planning, flight, hotel, transportation, reservations, currency and business meetings
- To maintain proper records of MD's monthly expenses claims and submit it accordingly
- To maintain proper records of documents, events and articles of the Corporate Department
- Receive and attend to all of the MD's guests
- Update MD's contacts database
- To liaise with business partners, stakeholders and all other parties for tasks assigned
- **
Sales & Marketing Support**
- Participate and provide support to all Marketing events and functions
- Maintain proper records of documents, events and articles of the Marketing Department
- Assist in preparing and updating presentation slides and reports
- Assist in managing the company's social media accounts and marketing articles (corporate profile, brochure, website, etc.)

**The Successful Applicant**:

- 1 years of working experience in secretarial support or working with senior management in order to be familiar with the job requirements
- detail-oriented and responsible
- able to work in a fast-paced environment

**What's on Offer**:
You will have opportunity to learn from the HR Manager as well as the Managing Director. There can be progression pathway into a marketing or HR related function.



  • Singapore SPACE REALTY PTE. LTD. Full time

    Here’s a comprehensive job description and requirements list for a Personal Assistant (PA) to the Director of a Coliving Company. This role typically involves a mix of administrative, operational, and personal support, with an emphasis on discretion, flexibility, and organization. **Job Title: Personal Assistant to the Director** Location:...


  • Singapore BLACKOAK LLC Full time

    **Job Requirements**: - Diploma holder or ‘A’ levels or equivalent. - Able to speak and write fluent English - Proficiency in Microsoft Office is essential - Previous experience as a personal assistant or in a similar role is highly desirable - Have a pleasant and dynamic personality, and be willing to work overtime if required - Able to work...


  • Singapore Quality Zone Technologies Pte. Ltd. Full time

    **Personal Assistant**: We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for our Director. You will also report directly to the General Manager to oversee In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to...


  • Singapore OMNIA OFFICE PTE. LTD. Full time

    **We are looking for a Personal Assistant, who is meticulous, detail oriented and take ownership of her work to provide personalized secretarial and administrative support in a well-organized and timely manner. **Personal Assistant Responsibilities**: - Assisting Director in his 2 businesses - Reporting to Director and performing secretarial and...


  • Singapore AWESOME BUSINESS CONSULTING MANAGEMENT PTE. LTD. Full time

    **Job Description**: - Handle matters to the Director with discretion and maintain the confidentiality of the Director’s personal information. - Perform any other duties as and when assigned by the Director. **Requirements**: - Must be able to travel overseas with the Director for business assignments. - Minimum Diploma in Business...


  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $2,400 - $2,800 Per Month **Date Posted** 1 hour ago Additional Details **Job ID** 2873 **Job Views** 1 Roles & Responsibilities - To act as personal assistant to Company’s Director in official, personal, administrative, confidential matters - To maintain appointments...


  • Singapore FRESHENING INDUSTRIES PTE. LTD. Full time

    **Job summary** 1) Provide secretarial support to Director. 2) Provide operational support to company’s daily operations activities. **Area of responsibilities** 1) Provide full support in discreet of personal and secretarial to Director. 2) Ensure highest confidential level when dealing with all matters, safekeeping documents and filings. 4) Manage...


  • Singapore VELOCITY ENERGY PTE. LTD. Full time

    **Responsibilities**: - Provide full secretarial assistance to Managing Director - Coordinating, arranging, booking of venues and managing of events - Record meeting minutes and manage company meetings as necessary - Making and coordinating travel arrangements for Director and personal matters - Calendar management - Taking charge of general office...


  • Singapore Qzonetech Full time

    We are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required...


  • Singapore Qzonetech Full time

    We are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required...