Personal Assistant, Family Office

4 days ago


Singapore HARRISON ASSET MANAGEMENT PTE. LTD. Full time

Harrison Asset Management is a single-family office taking care of the investment, corporate and philanthropic requirements of an Asian family that is based in Singapore.

**Responsibilities**:

- Minute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actions
- Manage household administration matters including banking, payments and record-keeping
- Perform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable)
- Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangements
- Handle mail management and arrangement of deliveries and couriers
- Assist with organization of celebrations and events
- Assist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zones
- Make all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics
- Maintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurants
- May be required to travel from time to time to provide assistance with errands during trips
- Liaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management review
- Liaise with other household PAs to fulfil work requirements, including coverage of duties for other Principals
- Assist with general administrative work and any business requirements from time to time

**Job Requirements**
- Diploma or Degree with 7 to 10 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client services
- Proficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech tools
- Excellent written and verbal communication skills with high level of tact and discretion
- Able to professionally handle sensitive information and maintain complete confidentiality
- Proactive team player with strong interpersonal skills and the ability to work independently
- Highly adaptable and able to manage a varied and fluid job scope
- Ability to work flexible schedules including weekends and holidays
- Meticulous, organized, resourceful and process driven



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