Head, Faculty Affairs

Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. School of Civil and Environmental Engineering (CEE) in NTU is a World-leading school in sustainability. CEE plays an integral role in advancing research innovations and providing professional services in a number of key disciplines in Civil and Environmental Engineering, with the objective of contributing to the technological and economic advancement of Singapore and beyond.

Job Purpose:
The Head, Faculty Affairs provides strategic and operational leadership in managing all faculty-related activities within the School of Civil & Environmental Engineering (CEE). The role oversees faculty recruitment and appointment, culture and development, space and infrastructure, and operations, ensuring that faculty are well-supported in the areas of teaching, research, service and career development. This position plays a critical role in shaping faculty experience, enhancing engagement, and ensuring alignment with the School’s strategic objectives.

Key Responsibilities:
1. Faculty Recruitment- Oversee and manage all aspects of faculty recruitment and appointment, from initial outreach and recruitment, to onboarding, appraisal, promotion, and reappointment.- Take full ownership of operational workflows, ensuring no detail is overlooked and each process meets deadlines and institutional standards.- Drive structured processes that deliver a seamless experience for faculty and leadership alike.- Develop and implement recruitment strategies to attract, select, and retain top-tier academic talent.

2. Faculty Culture & Engagement- Drive initiatives to foster a collaborative, inclusive, and supportive faculty culture.- Lead the annual faculty performance appraisal process from planning to completion, with full accountability for timelines, accuracy, and compliance.- Oversee faculty engagement, recognition, and award nominations, including ensuring faculty research outputs are promoted through strategic platforms and events.- Manage faculty succession planning.- Support career development and leadership opportunities for faculty members.- Oversee faculty welfare, safety and case management, including faculty well-being, peer-to-peer issues, and student-faculty concerns.- Liaise with university support offices on mental health and well-being initiatives.

3. Space & Infrastructure Planning- Oversee space planning, including faculty and researcher offices, research-focused laboratories, and common spaces.- Support policy development, data analysis, and documentation related to space and infrastructure.

4. Stakeholder Management- Serve as the primary point of contact for faculty affairs-related queries from the Chair and other senior leadership.- Coordinate with CoE to ensure consistency in faculty-related policies and initiatives.- Engage with HR, finance, and administrative teams to align faculty affairs with broader institutional goals.

5. Strategic Planning & Reporting- Update and maintain database of relevant faculty information. Be able to generate management reports for budget review and presentation slides on faculty matters for communication.- Provide support to your team members as and when needed.

Qualifications:
- Recognized university Bachelor/Master/PhD degree or its equivalent with at least 5 years’ experience in People Management.

What Would Make This Role Successful:
- Ability to balance strategic leadership with hands-on operational execution.- Strong stakeholder management skills to engage faculty, leadership and administrative teams.- Proactive problem-solving in areas of welfare, infrastructure, and culture.- Data-driven approach to decision-making, ensuring transparent and efficient processes.- Ability to build a positive, supportive faculty culture that enhances the School’s reputation and impact.

Hiring Institution: NTU