
Accounts Assistant
1 day ago
**Key Responsibilities**
**1. Invoicing and Billing**
- Generate and issue invoices to clients in accordance with contractual terms.
- Verify accuracy of charges and documentation before dispatch.
- Track and update records of issued invoices and expected payment dates.
**2. Receivables Monitoring and Collection**
- Monitor aging accounts and follow up regularly on outstanding invoices.
- Contact clients professionally to secure timely payment.
- Coordinate with internal departments to resolve billing-related disputes.
**3. Payment Processing and Cash Application**
- Record incoming payments in the accounting system accurately and promptly.
- Reconcile payments against customer accounts and follow up on unmatched amounts.
**4. Credit Control**
- Assess client credit worthiness and recommend credit terms where applicable.
- Track credit limits and alert management of any potential credit risks.
- Liaise with clients to address credit concerns and ensure payment commitments.
**5. Reporting and Analysis**
- Maintain an updated AR aging report and submit regular collection status updates.
- Analyze trends in receivables, overdue accounts, and collection efficiency.
- Contribute data for month-end closing and internal reporting.
**6. Customer Service and Communication**
- Handle customer inquiries related to billing, payments, and statement of accounts.
- Maintain good working relationships with external clients and internal stakeholders.
- Escalate disputes or unresolved issues to the Finance Manager where necessary.
**7. Documentation and Compliance**
- Ensure accurate filing and organization of AR-related documents (e.g., invoices, receipts, correspondences).
- Adhere to internal finance policies and external regulatory guidelines.
- Assist with audit preparations related to accounts receivable.
**8. Ad-hoc Duties**
- Provide backup support to the AP team during staff absence or peak periods.
- Support other finance-related tasks as assigned by the Finance Manager or Accountant.
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