Administrative Assistant
2 weeks ago
**COMPANY DESCRIPTION**
Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.
Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.
**RESPONSIBILITIES**
- This position is for Dato' Kho Hui Meng Career Centre (DKHMCC).
- Support the Career Centre's internship administration through reaching out to employers and students to complete administrative formalities pending.
- Register new employers on the portal and ensure they have their accounts set up promptly.
- Send out flyers and EDMs of employers to the student community for publicity of events and sharing of opportunities.
- Support student outreach and events publicity planned by the Career Centre along with administrative support.
- Follow up on protocols for internships through calling students on clearing internship pre-requisites as well as pre-departure submissions for overseas internships.
- Any other administrative duties assigned by DKHMCC team.
**QUALIFICATIONS**
- Diploma or Bachelor's degree with some prior experience of handling stakeholders (like students and employers which will be required in this role).
- Some prior work experience would be desired but not mandatory.
- Tech savvy and comfortable with learning use of systems and extraction of data relevant to activities.
- Self-starter keen to explore and adapt to ONTRAC and ISIS (student interface systems) quickly and efficiently.
- Adaptable and willing to be flexible with work hours on event days (will be informed in advance of any such timing exceptions on days needed).
- Good spoken and written communication skills.
- Any knowledge of using Adobe, Canva, Piktochart and other design software to help create flyers and marketing collateral would be desired but not mandatory.
**OTHER INFORMATION**
LI-JN2
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