Executive, Academic Administration

Executive, Academic Administration provides efficient and effective administrative support including but not exclusive to teaching allocation and other related academic services and matters. This encompasses fostering and maintaining relationships within the organization and University, service providers and community stakeholders, both domestic and international.

**Areas of Responsibilities**

Teaching Allocation
- Work collaboratively with Newcastle Australia IHE Program Coordinators to plan and develop teaching load and course allocation.
- Manage and allocate teaching responsibilities with partners according to collaboration agreements.
- Work closely with HR to provide information for contract preparation and facilitation.
- Assist with data entry and maintain records of teaching allocation.
- Liaise with sessional staff and partners on teaching appointments.
- Obtain course outlines, textbook lists and course coordinator list from Faculties and disseminate information to partners.
- Source and organize textbook purchase for staff and library reference copies where applicable.

Teaching Staff and Course Evaluation Database
- Manage teaching staff and evaluation database.
- Maintain database to create discipline specific staff list.
- Maintain the workload record of full-time teaching faculty.
- Assist with data entry, records and filing.
- Create, upload and organize relevant teaching allocation information onto webserver.
- Organise request and user access to Blackboard site.
- Prepare quarterly performance reports based on the course experience surveys (CES).
- Organise and prepare commendatory letters to lecturers and letters of appreciation to guest speakers.

CPE Registration
- Liaise with CPE for registration of programs and Teaching Staff.
- Liaise with partners on CPE requirements, updates and audit requests.
- Assist with data entry, records and filing.
- Prepare CPE staff deployment letters.

Academic Support
- Provide administrative support to full-time academic staff including organising focus groups, meet the PVC sessions, administering of surveys, and gathering information for quarterly reports (mid-term evaluations).
- Arrange meetings for Program Coordinators and sessional lecturers and consultation sessions for At Risk Early Intervention.

Project Management
- Work collaboratively with Project Management team to assist in the PEI and EduTrust registration process including but not exclusive to preparation, collection, organisation of information for submission and liaison with internal and external stakeholders.
- Undertake administrative tasks associated to short courses, seminars and webinars
- Undertake other projects appropriate to the position as instructed by the Academic Director.

Other Administration
- Assist to develop policies, standard operating procedures, guidelines.
- Write minutes of meeting if required.
- Undertake any other duties relevant and appropriate to this level of appointment.

**Requirement**
- Completion of a degree level qualification with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
- Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
- Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.
- Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
- Ability to embrace change in response to new initiatives, strategic direction or external requirements.
- Ability to make sound decisions within your sphere of responsibility and take responsibility for delivering to plan and on time.
- Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture

**Salary**: $2,500.00 - $3,500.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

**Education**:

- Bachelor's or equivalent (preferred)