Administrative Assistant

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

**OUR PEOPLE**

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.

DESIGNATION : Administrative Assistant (1 year contract)

RESPONSIBILITIES
- Administer processes for booking of school tours to the Gallery using booking portal
- Liaise with internal and external stakeholders for arrangement of education facilitators for conduct of school tours
- Assignment of education facilitators’ schedules for school tours
- Oversee payroll for education facilitators
- Coordinate evaluation of education facilitators
- Prepare learning tools for tours and workshops
- Liaise with vendors for Museum Based Learning Programmes
- Coordinate all necessary briefings and trainings for museum based learning vendors and education facilitators
- Managing onsite schools' visits and problem solving
- Collating survey, data entry for reporting
- Manage and maintaining of virtual meeting platform accounts for virtual tours.

QUALIFICATIONS
- At least 4 years of relevant work experience in an administrative portfolio, including coordination of schedules.
- Must possess cultural sensitivity and understanding for diverse stakeholders.
- Keen interest in working with educators and students.
- Have experience in coordinating schedules of multiple stakeholders.
- Demonstrated ability to manage projects effectively and deliver quality outcomes within tight timelines and budget
- Demonstrated skills in managing a range of administrative processes including issuing and managing schedules, contracts, financials and logistics
- A proactive team player who is people-oriented, meticulous, resourceful, hands-on and able to manage multiple projects simultaneously
- Possess excellent interpersonal, communication and presentation skills to a broad audience base and diverse range of stakeholders
- Good working knowledge of Microsoft Office Suite is essential
- A good command of written and spoken English is essential
- Must be able to work on evenings, weekends and public holidays when necessary
- An interest in the Arts will be an advantage