Accounts Officer
2 weeks ago
**Job Functions**
- Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel.
- Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Resolve any discrepancies with the purchasing team and/or vendors.
- Maintain alphabetical files by vendor containing complete invoices and backup attached to the checks for efficient access after payment. All filing is to be kept current.
- Process all Accounts Payable invoices and manual checks through the computer system.
- Forward all stop payment and void checks to the Assistant Accountant for journalising.
- Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
- Run the required reports at month end to close the Account Payable cycle.
- Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Accountant.
- Maintain, and constantly update, an approved vendor listing file.
- Maintain a listing of expenses for accrual purposes as part of the month-end closing process.Ensure perforation of invoices/vouchers after check is disbursed and mailed/payment made via internet banking.
- To perform weekly run checks/payment via internet banking, get appropriate signature, mail them and file all back-up with alphabetical order.
- Set up accounts with vendors.
- Post all invoices into the AP system.
- Perform any additional duties as assigned by the Assistant Accountant.
**Job Requirements**
- Proficiency in Microsoft Excel
- Fresh graduates are welcome
- Similiar capacity of working experience will be an advantage
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