Corporate Secretarial Support and Compliance

**Corporate Secretarial Support and Compliance**

**Job Description
**About Company**

Ennovi is an equal opportunity employer in conformance with all applicable laws and regulations to individuals who are qualified to perform job requirements. The Company administers its personnel policies, programs, and practices in a non-discriminatory manner in all aspects of the employment relationship, including recruitment, hiring, work assignment, promotion, transfer, termination, wage and salary administration, and selection for training.

**Why Join Us**

At Ennovi, we envision a future of electrification and innovation and strive to create an inspiring workplace where our employees are integral to shaping that future. We offer a dynamic, collaborative and inclusive culture that encourages continuous learning, professional growth, and a sense of purpose. As a part of the Ennovi family, employees experience the excitement of being at the forefront of cutting-edge technologies and contributing to a sustainable future.

Our commitment to the transformation is epitomized by our five pillars: Speed, Innovation, Best Talent, Global Reach, and Sustainability. This entails navigating exponential market changes through agile structures, fostering innovation across all aspects of our business, strategically expanding our global footprint, championing sustainability initiatives and nurturing a winning team.

**Privacy Policy**

**Duties and Responsibilities**

Corporate Secretarial Support and Compliance:

- Support all Ennovi Holdings Pte. Ltd. Board requirements including scheduling board meetings, arranging Board members' travel itinerary and bookings, assisting Board Chairman with board related travel claims, preparing board pack for board meeting, arranging meals and refreshments for the Board members.
- Prepare board / directors' resolution and other corporate secretarial related documents as required to support Ennovi Group companies' needs and requirements, and facilitate execution of corporate documents/resolution.
- Liaise with local corporate secretarial service providers, outside legal counsel, auditors and bankers on corporate secretarial and compliance related matters, including: AGM, statutory filing (eg ACRA), bank account opening, UBO Register, facilitate XBRL conversion, statutory audit and Annual Return filing for Ennovi Group Singapore companies.
- Maintain, update and safekeep records of constitutional documents, Statutory Registers, minutes and resolutions.
- Handle KYC and other corporate secretariat related queries from internal and external stakeholders such as banks, lenders, service providers, outside legal counsel, customers, suppliers etc.
- Ensure compliance with all relevant legislation / regulations.

General Administrative Support:

- Act as CorpPass Administrator - grant and terminate user's access etc.
- Maintain Legal Department's contract repository.
- File / safekeep documents of importance including IP certificates, Insurance Certificates.
- Act as contact person for DnB and LEI subscription.
- Schedule DocuSign for company approved documents/contracts.
- Assist in ad hoc duties / assignments as and when required.

Job Requirements:

- Corporate Secretarial qualifications or equivalent.
- Minimum 6 years PQE or relevant working experience, in-house experience in a multi-national company is preferred.
- Strong command in English and excellent writing skills; proficiency in multiple languages is a plus.
- Good attention to details.
- Organized and able to manage deadlines effectively.
- Integrity and discretion required for handling confidential information.
- Strong interpersonal skills.
- Able to work independently and in a team.
- Able to work flexible hours (this role requires collaboration with colleagues in different time zones).
- Strong overall computer skills, and proficiency in Outlook, Word and Excel
- Able to work three times a week in office (you will have the option to work from home two times a week)