Project Coordinator Administrator

6 days ago

Singapore AVATAR TECHNO SERVICES PTE. LTD. Full time

**Role**

Project coordinators/admin work is to assist the Project Director / Project Manager with the coordination of resources, equipment, meetings, information and project management. They organize projects with the goal of getting them completed on time and within budget.

**Responsibilities**:

- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending and participating in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Recording Minutes of Meetings and disseminating them to desired stakeholders.
- Determining project changes.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained and filed appropriately for each project.
- Help the project team to assess project risks and issues and provide solutions where applicable.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
- Maintain project organizational chart and contact information

**Requirements**:

- Minimum of 3 years relevant working experience with a tertiary qualification.
- Exceptional verbal, written and communication skills.
- Ability to work effectively both independently and as part of a team.
- Experience using computers for a variety of tasks.
- Knowledge of file management, transcription, and other administrative procedures.
- A detailed person with the ability to work on tight deadlines and meet deadlines.
- Experience in assisting in budget preparation, monitoring and tracking will be an added advantage
- Project Management certification or experience will be an advantage.

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