Executive Assistant

3 days ago

Tampines, Singapore SPARTANS ADVISORS Full time

**Location**: Tampines
**Employment Type**: Full-time
**Working Hours**: Monday to Thursday (in office), Friday (work from home) | 9:30 AM - 5:30 PM
**Start Date**: November 2025
**Occasional After-Hours Work Required (off-in-lieu provided)**

**About the Role**

We are looking for a proactive and detail-oriented **Executive Assistant & Office Administrator** to support our Director and manage key HR and administrative functions. This is a dynamic role ideal for someone who is organised, resourceful, and comfortable handling both internal operations and occasional client-facing tasks.

**Key Responsibilities**

**1. Executive Support**
- Provide personal and professional assistance to the Director
- Manage scheduling, paperwork, and task follow-ups
- Handle selected client enquiries and coordination on behalf of the Director

**2. HR & Office Administration**
- Oversee staff-related matters: payroll, tax filing, billing notices, and documentation
- Manage recruitment calls and onboarding for new hires
- Maintain and update staff records, ensuring administrative compliance

**3. Event Support & Coordination**
- Coordinate 7-10 small-scale events annually
- Liaise with vendors and manage event logistics
- Provide onsite support during weekday evenings or occasional Saturdays
- (Off-in-lieu will be granted; transport costs reimbursed for weekday evening events)_

**Pre-requisites**
- Diploma holder or higher
- Minimum 1 years of relevant working experience
- Full-time availability: Monday-Friday, 9:30 AM - 5:30 PM
- Strong organisational, communication, and interpersonal skill
- Proficient in Microsoft Office, Google Workspace & Canva
- Able to handle confidential information with professionalism and discretion
- Willingness to support occasional after-hours events

**Remuneration & Benefits**
- Competitive salary package
- Medical benefits
- Dedicated work phone provided
- Hybrid work arrangement:

- **Monday to Thursday** - Work in office
- **Friday** - Work from home
- Off-in-lieu for after-hours event support
- Transport reimbursement for weekday evening events
- **Yearly team retreat (fully paid for by the company)**

**How to Apply**

Only shortlisted applicants will be contacted for an interview.

**Job Types**: Part-time, Permanent, Fresh graduate

Pay: From $3,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Professional development
- Promotion to permanent employee

**Education**:

- Local Polytechnic Diploma (required)

Work Location: In person

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