Executive Administrator, Ap Hub

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

**Join Visa: A Network Working for Everyone.**

**Job Description**:
**What an Executive Administrator does at Visa**:
The Executive Administrator has a direct reporting line to the Head of Data Solutions, AP but extended responsibility for supporting 3 teams in the AP Product Hub, namely Data Solutions, Digital Solutions and Digital Partnerships. When required, the person will also liaise with other executive administrators at Visa. This is an individual contributor role.

**Responsibilities**:

- Calendar Management: Manage complex calendars and schedules, including scheduling meetings and conference calls, and resolving scheduling issues in multiple time zones
- Maintain documentation and distribution lists.
- Manage project schedules, day-to-day workflow and maintained detailed documentation.
- Meeting Coordination: Handle room bookings, AV needs, catering, work closely with teams on client coordination
- Expense Management: Ensure expenses are processed in a timely and compliant manner, manage Purchase Card and Purchase Orders.
- Operational and administrative duties, and work toward developing solutions and strategies for collaborations with other teams (e.g., being proactive about meeting participation, agendas, and being thoughtful to make the best and most valuable use of calendar of Business Head
- Events Support: Coordinate and plan meetings and events including All Staff and Leadership and Team engagements, taking the lead to support and plan initiatives that foster a positive organizational culture.
- Special Projects: Lead and/or support special projects including helping establish team culture by establishing cadence of team communications, traditions/rituals, employee recognition program, diversity, and inclusion sessions, townhalls, and other team engagement activities.
- Liaison: Communicate professionally with Visa executives, colleagues, and clients across the organization on behalf of the Business Head
- Manage inventory: manage office supplies, purchase supplies and equipment if needed

**Why this is important to Visa**

The AP Product team is a key function within the broader Visa organisation and supports the markets in developing product strategy, providing the thought leadership and long-term design for the growth of active Visa payment credentials and value-added services across the region. By providing efficient calendar management, and operational & administrative support to the Product Hub leads, this person will be able to free their management time to focus on critical strategic agendas, as they go about scaling up the business.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office two days a week, Tuesdays and Wednesdays with a general guidepost of being in the office 50% of the time based on business needs.

**Qualifications**:
What you will need:

- 10 or more years of work experience in working as an executive assistant role supporting senior executives
- Advanced Power Point, Outlook, and Excel skills demonstrated ability to work in a digital environment
- Ability to communicate effectively and professionally including strong written communication skills
- Ability to use discretion, confidentiality, and good judgement to handle sensitive matters

What will also help:

- Bachelor s degree
- Ability to work in a fluid environment where assignments are time sensitive and can change frequently
- Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
- Ability to work under mínimal supervision

Additional Information

Visa has adopted a COVID-19 vaccination policy. As a condition of employment, all employees based in Singapore are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.