Manager (Administration)

Assist Assistant Dean (Training)
to develop and implement training for primarily PA staff and Grassroots Leader (GRL) (when required).
- Work with NACLI departments and other PA Divisions to manage and implement the schedule for all PA staff programmes, courses/modules and other GRL courses (when required).
- Manage operations and training administration for PA staff programmes, courses/modules and other GRL courses (when required).

**What you will be working on**:
Key responsibilities include:
Training for PA Staff and GRLs
- Supports the conduct of courses (face-to-face, virtual or blended) to enhance the capabilities of GRLs and PA Staff
- Assists to prepare physical and virtual training materials (facilitator’s guide, learner’s guide, PowerPoint, e-learning course wares etc) or aids (videos, activity props, etc) for the conduct of the course
- Assists in reviewing the course through evaluation forms, surveys or focus group discussions with learners

Management and Organisation of Staff Training Programme
- Manages all training supplies, activity props and learning aids
- Works in assigned taskforces (KPA teams) and project teams to enhance NACLI’s training quality
- Collates and reports GRL and PA Staff training data such as course schedules, course runs, attendance, number of learners, learners’ profiles etc.
- Helps in preparation for the execution of Staff Programmes by tracking and compiling useful data
- Supports the STPG scheduling efforts for all PA Staff Programmes and aids in the communications with PA HQ division(s).
- Consolidate the PA Senior Management’s attendance for all leadership dialogues and/or conversations for PA Staff Programmes like PA New Staff Induction; as well as the various Leadership Programmes.

Stakeholder Engagement
- Liaises with NACLI departments, PA Divisions (Constituency Offices, HQ Divisions, etc) and vendors to facilitate and implement PA staff programmes, courses and/or GRL courses
- Liaises with NACLI departments (For e.g. TA,TO and TRM), PA HQ divisions and vendors to schedule training dates, coordinate venue for training, and ensure all administrative and logistics support are provided to create a conducive learning environment for our learners and facilitators.

Finance & Support
- Support Vice-Dean (Training) and ADs (Training) in the administration, finance and procurement functions for the department and/or the Institute (where required)
- Assists in procurement process (from start to end) such as preparing specifications for GeBIZ ITQs, selection committees and awarding of contracts in liaison with NACLI’s Training Operations department
Provides secretariat or manpower support for meetings and other NACLI programmes which may be conducted during weeknights and weekends.
- Other Duties

O ther ad-hoc duties not covered under main responsibilities and duties**What we are looking for**:
**Requirements**:

- Professional qualification or formal training in training and development, education, research or business management-related discipline

Minimum - At least three years of working experience. Related working experience in training and development, education, research or business management and practical knowledge in training coordination and management would be advantageous.

Desired - Three years related working experience in training and development, education, research or business management and practical knowledge in training coordination and management

High proficiency in the use of tools like Microsoft Excel to track, monitor and provide timely, targeted and relevant data and information to aid in communications and decision-making.

Ability to make use of Microsoft Office tools to function and work independently.

Ability to leverage on Data Analytics and Dashboards to provide useful insights and recommendations to Management.

The knowledge of other e-learning curation softwares like Powtoon, Vyonde, Capcut, Kahoot, other e-authoring tools like Articulate Rise (AR), Articulate Storyline and the technical usage of Learning Management System(s) would be advantageous.