Office Manager

2 weeks ago

Singapore Balyasny Asset Management LP Full time

Office Manager

**Balyasny Asset Management (BAM)**is a global, multi-strategy investment Firm with over $21 billion in assets under management. We are a diversified business, with global breadth and depth. Our Firm has a clear mission: To consistently deliver uncorrelated returns in all market environments. Today, BAM employs more than 160 portfolio managers and 1,200 investment professionals across 19 offices in the U.S., Europe, the Middle East, and Asia. We are active across six investing strategies: Equities Long/Short, Equities Arbitrage, Macro, Commodities, Systematic, and Growth Equity. We also have a dedicated private investment team, BAM Elevate, and a standalone equities unit, Corbets Capital.

**RESPONSIBILITIES**

**Office Management**
- Oversee the general office operations on a day-to-day basis to ensure organizational effectiveness, efficiency and safety.
- Liaise with Facilities on all office-related activities
- Oversee Corporate Amex card issuance for new hire and reconciliation
- Accounting - Managing the approval and tracking of all invoices related to Office expenditure
- Ordering of Business Card and ensure timely delivery
- Meeting coordination for non-investment staff
- Assist in event planning in local office
- Office growth and relocation support
- Ad Hoc support to manage executive's schedules, calendars, and travel, if needed
- Partner with HR to maintain office policies as necessary
- Partner with Investment Coordinators to ensure smooth day-to-day office operations

**Vendor Management**
- Liaise with vendors and help with vendor selection as needed
- Assist with organization and tracking accounts payable invoices
- Manage relationship with vendors and service providers, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors and service providers
- Managing lunch platforms

**Facility Management**
- Ordering pantry and office supplies
- Subscription Management

**Others**
- Manage the front desk day-to-day, meeting room schedules and office
- Ad hoc Projects

**QUALIFICATIONS & REQUIREMENTS**
- Strong desire to work collaboratively with the team
- High standard of professionalism in all dealings with internal staff and any external partners
- Problem solving skills and ability to identify and implement appropriate solutions
- Ability to prioritize and manage multiple tasks and projects concurrently to meet/exceed deadline
- Consistent work ethic through hard work, confidence, and effort
- Outstanding attention to detail and strong organization skills
- Strong written and verbal communication skills
- Minimum 5 years of relevant experience working as office admin/support/management role within the financial service industry
- Relevant experience in liaising with external vendors and vendor management is required
- Bachelor's degree preferred

Job ID REQ6344

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