Executive Administrator, Infrastructure and

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

**Join Visa: A Network Working for Everyone.**

**Job Description**:
The role is based at Visa’s SingPost Centre office in Singapore and provides direct administrative support to the SVP, Infrastructure Reliability Engineering and Singapore Technology site lead, as well as indirect assistance to leadership team members and their teams.

This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices. This individual contributor position is at a developing professional level and solves a range of straightforward problems and analyses possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

In this role, you are expected to:

- Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), group events and booking conference rooms.
- Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.
- Act as a liaison, problem solver, and facilitator as the first contact for the senior leader.
- Support All Staff and Leadership Meetings including logistics, agenda/materials, onsite support and event management.
- Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and People Team.
- Maintain Business Continuity Management contact information.
- Provides updates to Facility team as and when required including office needs services (ex. printer’s maintenance, supplies) and other site-specific activities as needed.
- Prepare meeting materials including assisting with the creating of the presentation and other related materials as well as printing, binding and collating of materials, and potential follow up items.
- Coordinate conference/meeting room set-up, order catering, and make logístical arrangements.
- Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities.
- Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed.
- Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.
- Coordinate with other Administrative Assistants/Administrators on functional/regional projects.
- This role requires off-hours responsiveness at times (for example, when the senior leader is in a different time zone).
- Support projects as needed for senior executive.

**Qualifications**:
Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.