Facilities Coordinator

**Job Summary**

This position is responsible for supporting the facilities, administrations, and corporate service functions of the Singapore office to ensure an efficient and smooth-running of the office that projects a capable and confident image to internal and external customers alike. You will create an impact by anticipating the needs of the team and proactively addressing issues. You are a team player, and you get things done with speed and agility.

**How You Will Help Us Succeed**
- Treat safety and THINK. SAFE. as our top priority
- Ensure office and visitor safety and security procedures are followed, and conduct office tour as needed
- Overall housekeeping, pest control, landscape maintenance - ensure office premises are well maintained in ‘as new’ condition; ensuring cleanliness, good hygiene and tidiness are always maintained in the reception, meeting rooms, pantry, and other common areas
- Plan and manage all preventive and corrective maintenance of the office facilities and services
- Support all facilities, sustainability and EHS initiatives, activities i.e., Annual Building Power Shutdown,
- Fire Drills, Earth Hour, Green Day, etc.
- Meeting room services - ensure room readiness for respective meetings / events (i.e., set-up etc.)
- Ensures that all consumables at pantry, meeting rooms, first aid boxes etc. are checked and stocked up.
- Coordinate office marketing materials such as business cards, envelops, letterhead, and corporate souvenirs
- Manage pantry, office supplies, furniture, machines, building maintenance services and repairs requests
- Ensure all other office facilities, equipment such as the defibrillator, fire extinguishers, coffee machines, emergency lights, photocopiers etc. are proactively serviced
- Attendance and management of facilities’ incidents including issue assessment and timely reporting Ability to handle a wide range of office facilities and administrative support related tasks
- Review vendors’ method statements and risk assessments of any works taking place in the office
- Liaison with contractors and building management for office building and maintenance related matters
- Provide support and assistance as needed when there are weekend works on office maintenance such as renovation and repair work etc.
- Support catering arrangements for office functions
- Support office engagement activities and CSR events
- Provide input and data for Singapore facilities’ budget
- Raise Purchase Requisitions, orders and seek approval and clear the Web cycles for relevant invoices
- Support the administering of Singapore office corporate cards
- Cover reception duties as needed
- Participate and support ad-hoc projects and /or other matters as assigned

**What You Will Bring to Us**
- Diploma in Facilities Management, Business Administration or 5 years of relevant facilities management and office administration experience in a multicultural environment
- Excellent interpersonal skills - builds collaborative relationships with key department leads, ability to interface with stakeholders professionally and thrives in a diverse office environment
- Can-do, positive attitude and willing to help others and take on additional responsibilities
- Displays professionalism and flexibility, robust work ethics, and pays exceptional attention to details
- Driven, efficient, takes initiative, friendly, confident, well-groomed, and responsible
- Strong at execution, documentation, organization, prioritization, and time management
- Team player with ability to work independently and under pressure of urgent demands, changing requirements, circumstances and competing datelines in a fast paced and dynamic environment
- Go-getter, disciplined, resilient. Goes the extra mile to complete a task and gets things done
- Computer savvy, and proficient in Microsoft Office Suites (Word, Excel, PowerPoint, and Outlook)