Administrative Assistant

6 days ago

Singapore CINTRA CONSULTANCY PTE. LTD. Full time

**Company Overview**:
Cintra Consultancy is a full-stack social media and creative agency helping brands scale with platform-native content and performance creatives. We believe that great content starts with great coordination — and our operations team ensures every project runs seamlessly from idea to delivery.

We’re looking for an **Administrative Assistant (Creative Operations & Scheduling)**to support our growing team of creatives, strategists, and business leads. This role is ideal for someone who’s organized, communicative, and thrives in fast-paced, creative environments.

**Role Overview**:
As the Administrative Assistant, you’ll be the backbone of our creative operations — managing schedules, tracking deliverables, and ensuring that internal workflows are efficient and well-coordinated.
You’ll work closely with the Creative, Accounts, and Business teams to align production timelines, coordinate shoots, and keep all moving parts on track.

**Key Responsibilities**:

- Manage and coordinate the creative production calendar, including shoots, editing deadlines, and client delivery schedules.
- Liaise between creative, accounts, and business teams to ensure clear communication and timeline alignment.
- Prepare and update project trackers, meeting notes, and internal status reports.
- Schedule internal reviews, team syncs, and client presentations.
- Assist with logístical arrangements such as equipment booking, studio scheduling, and vendor coordination.
- Support onboarding for new staff and interns by maintaining updated SOPs and workflow documentation.
- Ensure timely follow-ups on deliverables, approvals, and post-production tasks.
- Maintain organized records for production assets, invoices, and documentation.
- Assist management with administrative support such as filing, expense tracking, and purchasing coordination.

**Why Join Us**
- Be part of a dynamic creative team shaping the next generation of digital content.
- Gain hands-on experience in creative operations and project management.
- Opportunity for growth into an Operations Executive or Project Coordinator role.
- Collaborative, fast-paced environment that values ownership and initiative.

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