Program Operations Associate

1 day ago

Singapore BEST OF ME PTE. LTD. Full time

**About BestOfMe**:
At BestOfMe, we believe professional development should be personalized, practical, and powerful. Through digital coaching, learning programs, and people-focused enablement, we help individuals and organizations unlock their full potential.

We’re expanding, and we’re looking for someone who thrives on structure, loves systems, and takes pride in getting things done right—the first time.

**About the Role**:
As a **Program Operations Associate**, you’ll be the operational engine behind our coaching and learning initiatives. From managing grant submissions to onboarding coaches and coachees, you’ll ensure our internal processes run smoothly, efficiently, and with full compliance.

This isn’t a client-facing role, but it’s absolutely mission-critical. If checklists make your heart sing, you live for organized documentation, and you enjoy enabling others to shine - you’ll feel right at home here.

**Key Responsibilities**:
**Program & Grant Administration**:

- Manage the full cycle of **grant approvals and claims**(e.g. IBF, HRD Corp)
- Ensure all documentation is accurate, complete, and compliant with funding body requirements
- Track and follow up on claim statuses, approvals, and audit readiness
- Liaise with internal and external stakeholders to resolve grant-related queries

**Coach & Member Onboarding**:

- Prepare and issue coach contracts (e.g. NDAs, service agreements)
- Collect and validate coach credentials, track records, and other onboarding documents
- Register members/coachees on the coaching platform and manage access rights

**Financial Operations Support**:

- Coordinate and track **coach payments**, ensuring documentation is accurate and submitted on time
- Follow up on outstanding payments with clients and partners
- Work closely with the finance team to ensure audit-ready records

**Venue Coordination & Scheduling**:

- Book venues for workshops and coordinate basic logistics (capacity, location, access)
- Assist with internal scheduling related to program delivery when required

**Ad-hoc Projects & Flex Support**:

- Handle ad-hoc assignments and short-term projects as they arise, supporting the evolving needs of the team and business

**What You Bring**:

- 2+ years’ experience in administration, program coordination, or operations support
- Proficiency with tools such as **Google Workspace**, Excel; experience with **Xero**is a plus
- Familiarity with **training grant systems**(IBF, SSG, HRD Corp) is highly advantageous
- Sharp attention to detail, strong follow-through, and a passion for getting things right
- Self-starter who thrives in structured environments and values consistency

**What You’ll Get**:

- A **mission-driven team**that values growth, autonomy, and operational excellence
- **Flexible hybrid work**model and a respectful, high-performing culture
- Hands-on exposure to the fast-evolving world of digital coaching and L&D
- The opportunity to grow into **a leadership role**within a high-impact, people-first company

  • Intern - Inside Sales & Renewal Sales Operations

    2 weeks ago

    Singapore University Program Full time

    Company Description **Our Mission** At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish - but we’re not here for easy. We’re...

  • Intern - Inside Sales & Renewal Sales Operations

    4 days ago

    Singapore University Program Full time

    Company Description** Our Mission** At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish - but we’re not here for easy. We’re...

  • Program Operations Associate

    7 days ago

    Singapore Best Of Me Pte. Ltd. Full time $24,000 - $36,000 per year

    CompanyBest Of Me Pte. Ltd.DesignationProgram Operations AssociateDate Listed14 Jul 2025Job TypeEntry Level / Junior ExecutiveFull/PermJob PeriodImmediate Start, PermanentProfessionAdmin / SecretarialIndustryConsultancyLocation NameSingaporeWork from HomeAllowance / Remuneration$800 - 2,800 monthlyCompany ProfileAbout BestOfMeAt BestOfMe, we believe...

  • Management Associate Program

    2 weeks ago

    Singapore STRIVEMAKERS PTE. LTD. Full time

    **Management Associate Program - (Talent Acquisition/Operations/Sales/Events) **Job Description: This 2-year program will include **Base pay **+ **incentives & commission **for relevant roles. This role will give you exposure to **4 different portfolios **. **2 Year program**: Roles covered in these 2 years: - HR (Talent Acquisition) - Events -...

  • Program Associate

    4 days ago

    Singapore Generation Initiative Full time

    As part of Generation Singapore, the Program Associate will join a fast-paced, collaborative team dedicated to creating impact for jobseekers in Singapore. The Associate would report directly to the Program Manager and collaborate closely with the other teams to create impact in the lives of the Generation learners. The Associate would be responsible for...

  • Associate, Merchant Success

    2 weeks ago

    Singapore Operations Full time $40,000 - $60,000 per year

    Get to Know the TeamThe Singapore Operations team drives growth and innovation for Grab, shaping the business to meet the evolving needs of consumers. We contribute to Grab's vision of being Southeast Asia's superapp by providing everyday services that matter most, and we develop and execute business strategies that help us serve our community...

  • Management Associate Program

    1 week ago

    Singapore J.S.F Full time

    Key aspects of the iMAP program: - **Purpose**:To attract and develop young talent for specialist and leadership roles in the insurance industry. - **Structure**:A 2-year fast-track program with a combination of classroom training, on-the-job experience, and professional qualifications. - **Benefits:Financial Compensation**:Management Associates are hired...

  • Management Associate Program

    6 days ago

    Singapore CROSSOVER LOGISTICS (ASIA) PTE. LTD. Full time

    **What is Management Associate Program?** Our Management Associate program aims to hire university graduates / recent graduates with high potential into the organization as future leaders and develop them over a 2-year structured program comprising job rotations in various key functions, such as operation, sales, and M&R. Upon completion, a qualified...

  • Program Associate

    7 days ago

    Singapore ALLIED SEARCH PTE. LTD. Full time $30,000 - $60,000 per year

    Competitive Remuneration PackageGreat Career Exposure and GrowthAccessible Working LocationAs a Program Associate (Healthcare), you will be responsible for the following duties:Inspire and encourage members to visit the centre voluntarily and take part in its programmes and exercise activities.Support outreach efforts to attract new members to join the...

  • Program Associate

    3 days ago

    Singapore LEEDOM LEARNING PTE. LTD. Full time

    **Program Associate** **Job Highlights** - Fast growing Coding & Robotics School in Singapore. - Competitive salary package - Company Insurance provided and meal covered **Job Requirements**: - Singaporeans are encouraged to apply. - Preferably with 1-year relevant experience in coding and/or robotics enrichment/teaching industry. Fresh graduates with...