Senior Associate/avp, Compliance

Job Requirements
- To support and complete KYC processes of the department whilst ensuring quality and completion in a timely manner.
- To conduct Trade Finance Transactions screenings and ensure screenings and checks are done within stipulated timeline.
- To handle, track and manage as well as assist to guide the Team in all areas of KYC, Transactions screening, General Compliance and all other related matters.
- To manage, plan ahead and prioritize on upcoming periodic review /new customers and guide team on document collection with GTFD Marketing Teams.
- To conduct and guide the team in exceptional handling of KYC issues, events trigger, manage differences with other departments, all ad-hoc matters of the team, etc.

To ensure these are completed within stipulated timelines:

- Prepare and ensure the necessary KYC reports are completed within stipulated timeline - monthly, ad-hoc, semi-annual and annual reports.
- Train the department on KYC related study sessions.
- Liaise with other Departments on KYC related issues.
- Provide support on Compliance and Internal Control matters of the department.
- Keep up-to-date on the procedures and policies in relation to KYC and update the relevant procedural manuals.
- Handle any other ad-hoc duties or projects in relation to KYC that may be assigned from time to time.

To assist Team Leader / sub Team Leader to handle, manage and guide the team in General Compliance related matters:

- To ensure annual, periodical, ad-hoc study sessions are conducted as refresher training or to update RMs on changes to laws and regulations.
- Review and update the GTFD Compliance Handbook or any related procedures for Management’s review and approval.
- Review and update the following reports and submit for Management’s review for submission to GTFD Chief Compliance Coordinator (CCC) and LCAPD respectively:

- Monthly Compliance check sheets.
- Annual Compliance Risk Assessment.
- Ensure all marketing (GTFD pitch book, including advertising check sheet) and non-marketing materials are reviewed by LCAPD and approved by Management.
- Reply to Compliance self-review / checks conducted by LCAPD:

- Monthly customer feedback received for the department
- Semi-annual
- Customer Protection.
- AML Independent Review (deferred KYC, credit facilities for OFAC sanctioned countries check and record retention).
- Annual
- Insider Dealing.
- AML Independent Review (control of dormant account).
- Banking Secrecy and Confidentiality.
- Conflicts of Interest.
- MAS 612.
- Any other items (SFA / FAA / OTCD derivative related, etc.).
- Act as liaison between GTFD and AMLPD/LCAPD to seek compliance clearance for compliance matters, eg, Conflict of Interest (COI), Price Sensitive Information (PSI), etc.
- Ensure PSI information in the Restricted List database is properly maintained.
- For COI, ensure Chinese walls are properly setup and memorandum approved by Management and circulated to LCAPD and COI Group Tokyo.
- Ensure staffs comply with bank’s internal policies, internal rules and procedures
- Clean Desk Policy.
- OFAC Policy.
- PSI Rules.
- Entertainment & Gift (E&G) rule.
- Relief of Duties rule.
- By conducting the following checks:

- Monthly clean desk policy checks.
- Quarterly awareness of Compliance Rules.
- Monthly review of “Relief of Duties” form to ensure staffs who went on block leave comply with the rule.
- Monthly check of leave records to ensure staffs who took medical/urgent leave applied leave in e-leaves system when they returned to office.
- On-going tracking and monitoring to ensure staffs complete all mandatory regulatory and compliance training by due date.
- Support and enlighten Front & Back Office staff in the area of compliance with internal and external requirements including procedures and guidelines.

Job Requirements
- Recognised university degree with 5 to 7 years of equivalent experience in the banking industry.
- Knowledge of regulatory compliance requirements, including broad knowledge of AML including KYC and sanctions.
- Meticulous and possess good analytical and problem solving skills.
- _Good communication skills and able to interact with colleagues of all levels._
- _Works independently as well as within the team with the ability to multi-task, prioritise and work under pressure._