Store Supervisor

-Family Group:

**1. JOB PURPOSE**

Manage the receiving, storage, staging, and distribution of all perishable Foods (includes produce,
dairy, and frozen food product). Ensures compliance with Ministry of Health Licensing standards and
other relevant regulations for all perishable foods stored in Food Services.

**2. MAJOR DUTIES & RESPONSIBILITIES**

a) In charge of all stores in Food Services Department:
i. Dry Store
ii. Freezers and Chillers
iii. Equipment Store

**Stock Receiving**
a) Coordinate all in-coming supplier traffic and serve suppliers on a first-come-first-serve basis.
b) Provides training and information to Operation team members on perishable product
procedures (including quality checks, products extensions, etc.)
c) Oversee the accurate and timely receiving of all perishable food products
d) Organize bin storage areas to maximize capacity, minimize product handling, and ensure
product temperature requirements are met.
e) Monitor the order selection process for all produce and frozen foods, and ensure orders are
picked on time, accurately and with quality product.
f) Partner with the Supplies Vendors to develop and maintain schedule for staging and
delivering orders.
g) Contact Senior Production Chef or Manager -in-charge for instructions should there be any
document or physical discrepancies.
h) Reject and document items that are expired, damaged or wet, and short-packed (after
confirmation from Chef-in-charge or Manager).
i) Control and track inventory scrap due to spoilage and unmet quality standards
j) Maintain accurate physical inventory counts on perishable foods.
k) Full-cycle inventory management of produce (receiving, product storage, order selection and
staging, and distribution). Responsible for daily inventory tracking, reviewing outgoing
orders and invoices for Supplies vendors, and submitting verified orders to MMD or Finance
for billing.
l) Work closely with Senior Production Chef and Manager to review inventory counts and
monthly picking schedule to accurately forecast perishable needs.
m) Collaborates with Kitchen Section to ensure successful distribution of fresh foods
n) Regulate the storage of all non-stock items at Temporary Storage Area.
o) Ensure official hand-over of items to requesting departments with their acknowledgement
on delivery orders (DOs).
p) Update all receiving and outgoing status in the stock-record file. File all receiving documents
and carry out daily housekeeping of documents.
q) Organise and work together with NHG group and Chefs for the yearly tendering of raw
materials, vegetables and food products
r) Take charge of the daily unloading of food supplies, chemicals and waste, ensuring that they
are unloaded/loaded at the correct parking lots in B2 following proper procedures.
s) Management of store assistant including performance management, training and
development, workflow planning, and interviewing/on-boarding.

**Stock Issuance**
a) Regulate the storage of all stock items at various designated locations.
b) Maintain the par stock level for all goods in accordance with First In First Out(FIFO) rule.
c) Responsible for Monthly Stock taking.
d) Prepare for requesting department self-collection at receiving office/store as per scheduled
requirements or ad-hoc Store Issue Voucher (SIVs) requests.
e) Arrange and stack all incoming goods according to HACCP guidelines.
f) Ensure Halal and Non Halal items are separated according to MUIS guidelines.
g) To work closely with MUIS Consultant to compile and ensure all food items are with proper
Halal Certification and Halal logo.
h) Issue food and non food items to respective kitchens areas with approved requisition forms.
i) Label all inventory for ease of stock retrieval or replenishment
j) Coordinate and provide daily and backup top-ups of dry rations to all wards as required
within the hospital and ensure proper documentation of all dry ration top-up transactions.
k) Ensure storerooms are always clean and securely locked at all times to prevent pilferage.

**General**
a) Documentation and filing of all stock and inventory records
b) Take part in continuing education programmes
c) Participate in the activities organized by the hospital
d) Carry out other tasks as instructed by the supervisors