Administration and Operation Assistant

2 days ago

Bukit Merah, Singapore Careerstar International Pte Ltd Full time

**Responsibilities**

Quality Assurance and Operation related Administration
- Establish good understanding of the company policy, guidelines, and procedures.
- Assist in the management of data and information.
- Involvement in process innovation.
- Provide administrative support to Quality Assurance manager, including coordinate the planning and execution of the internal review, internal assessment, and external accreditations and reviews.
- Work with the Quality Assurance to support school operations.

HR related Administration
- Maintain proper filing system, documentation, records, and database of all the academic staff.
- Work with HOD and Quality Assurance Manager to support the smooth onboarding new staff members.
- Organise and manage events such as briefings, training, meeting, talks, workshops and dialogue sessions.
- Track staff’s training budget and KPIs.

Management related Administration
- Provide administrative support for the strategy plan, department plan, innovation projects and plans on risk management, business continuity, resources.
- Assist in the preparation and coordination of formatting presentations, and other documents preparation.
- Provide administrative and secretariat support for meetings including review report and minutes-writing.

Other duties
- Any other duties as assigned be willing to take on new tasks and responsibilities

**Job Requirements**
- Bachelor degree/Diploma in any discipline from a recognized University.
- A minimum of 3 years of related work experience in administration.
- Experience working in a school environment/ Higher Education would be an added advantage.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Adaptive, with good monitoring skills and able to perform independently in a fast-paced and dynamic environment.
- Adhere to company policies and procedures, and maintain a high level of professionalism and confidentiality.

**Salary**: $3,800.00 - $4,300.00 per month

Schedule:

- Day shift

Work Location: In person

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