Executive Assistant

3 days ago

Singapore Xora Innovation Full time

Executive Assistant

ABOUT XORA INNOVATION

Xora Innovation, a wholly owned subsidiary of Temasek, invests in disruptive, world-changing ventures forged by ambitious founders and powered by compelling scientific breakthroughs. Xora is an early-stage deep tech investing platform of Temasek. We are looking for individuals with creativity, intellect, passion, grit, curiosity, openness, and resilience.

ABOUT THE ROLE

We are seeking a full-time Executive Assistant to join our growing team.

RESPONSIBILITIES
- Support the team in a full spectrum of office/team secretarial and administrative work, including and not limited to:

- On Premises Support
- Manage administrative matters, e.g. office management, stationery control, pantry inventory
- Handle logistics of on-site/local meetings and events, including visitor management, security clearance and catering
- Corporate Calendar Management and Scheduling
- Managing the corporate calendar by arranging and/or updating important dates such as corporate events and deadlines, sending reminders as required
- Managing the scheduling and logístical supports for meetings and events, including coordination with multiple parties and researching/reserving suitable venues for meetings and events.
- Corporate Travel Management Support
- Research and book travel and accommodations for business travel.
- Liaise with travel vendors to revise, cancel, confirm, and/or troubleshoot travel arrangements
- Process invoices and expense reports
- Prepare draft corporate travel insurance claims
- Document Management
- Prepare drafts of routine letters, resolutions, minutes, and agreements based on template documents.
- Track the status of routine documents and agreements, sending reminders and updates, as required, to drive processes to close/completion.
- Promptly flag delays, issues, and deviations in routine processes.
- Doublecheck final documents for consistent formatting and numbering, completeness, and due execution.
- Properly file electronic documents, per Company protocols.
- As requested, secure notarization, stamping, witnessing, and signatures (electronic and/or wet ink) for documents.
- Maintain Company’s electronic document library, per Company protocols.
- Other Duties
- Research and arrange for delivery of corporate gifts.

**Requirements**:
PROFESSIONAL REQUIREMENTS
- Competency with Microsoft Office, especially Outlook and Word, is required.
- Excellent written and verbal English communication skills
- Exceptional attention to detail; ability to follow complex instructions to a T.
- Strong organizational and project management skills; ability to navigate and thrive in a fast-paced, dynamic environment.
- Creative and proactive problem solver.
- Prior experience managing multiple clients, demands, and priorities.
- Previous work experience at a financial services company, law firm, or corporate unit of a large corporation is a big plus (but not required).
- Prior experience and/or training on handling highly sensitive and/or confidential information is helpful.

  • Senior Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Executive Administrative Assistant

    5 days ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...

  • Executive Assistant, Commercial

    5 days ago

    Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...

  • Marketing Communications Executive

    5 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...

  • Account Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Your Key Responsibilities**: - Prepare billings for external clients - Responsible for reconciliation of billings - Assisting with annual audit preparations for companies & group - Handle in other accounting duties as assigned **Requirements**: - Diploma/Degree in Accounting - Team work and organized - Familiar with Microsoft Excel

  • Corporate Communications Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Job Description & Requirements** Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** In order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly...

  • Operations Executive

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Managing Partner

    1 week ago

    Singapore Keller Executive Search Full time

    Managing Partner (Principal Partner) - Executive Search #522Location: Singapore Type: Independent Contractor / Partnership Compensation: Commission-based with strong upside About Keller Keller is a global executive search firm focused on senior leadership and C-suite hires. We are strengthening our presence across Asia and seeking a Managing Partner...

  • Managing Partner

    5 days ago

    Singapore Keller Executive Search Full time

    Overview Keller Singapore Location: Singapore Type: Independent Contractor / Partnership Compensation: Commission-based with strong upside; About Keller Keller is a global executive search firm focused on senior leadership and C-suite hires. We are strengthening our presence across Asia and seeking a Managing Partner (Principal Partner) to establish and...

  • Business Development Executive

    3 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** The Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners. In order to...