Senior Payroll Officer

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide. Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation. The craft that brings our customers’ journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary:
**Responsibilities**

Payroll Processing:

- Oversee and contribute to the end-to-end payroll processing for team members in Singapore, Hong Kong, and the Philippines, ensuring accurate and timely payment of salaries, benefits, allowances, and deductions.
- Validate and process payroll data, including new hires, terminations, salary changes, overtime, and leave records.
- Collaborate with HR and Finance teams to ensure accurate recording of payroll-related financial transactions and timely processing.
- Review and reconcile payroll reports, resolving discrepancies as necessary.
- Prepare payroll related journals for GL reporting.
- Year-end tax submission activities.
- Foster continuous improvement activities that provide alignment in the APAC Region.

Compliance and Regulatory Requirements:

- Stay up to date with local payroll legislation, tax regulations, and employment laws in Singapore, Hong Kong, and the Philippines.
- Ensure compliance with statutory requirements, such as tax withholdings, social security contributions, and other mandated deductions.
- Prepare and submit necessary payroll-related reports to relevant government authorities within specified deadlines.
- Conduct periodic audits to ensure accuracy and compliance with internal policies and procedures.
- Participate with auditors on payroll related matters.

Payroll System Management:

- Oversee the administration and maintenance of the payroll system, ensuring data integrity, system updates, and user access controls.Co
- Collaborate with HR Services department to implement system enhancements and resolve technical issues.
- Conduct regular system testing to identify and resolve any system or data anomalies.

Team Leadership and Development:

- Provide guidance and support to a direct report, fostering a collaborative and high-performing team environment.
- Conduct regular performance evaluations, provide constructive feedback, and identify opportunities for professional growth.
- Facilitate training sessions to enhance the payroll knowledge and skills of team members.
- Delegate tasks effectively, ensuring workload balance and efficient utilisation of resources.

Stakeholder Management:

- Collaborate with HR Business Partners, Finance, and other relevant stakeholders to address payroll-related queries and issues.
- Build effective working relationships with external vendors, such as payroll service providers, tax consultants, and government authorities.
- Ensure timely and accurate response to employee payroll inquiries, maintaining confidentiality and professionalism at all times.
- Other duties as may be required from time to time to support business and operational success.

Minimum Requirements
- Minimum of 5 years of experience in end-to-end payroll processing, preferably across multiple countries (Singapore, Hong Kong, and the Philippines).
- Strong knowledge of local payroll legislation, tax regulations, and employment laws in Singapore, Hong Kong, and the Philippines.
- Experience with payroll systems and proficiency in using HRIS and payroll software. Chris21 or iChris is preferred but not essential.
- Attention to detail with strong analytical skills.
- Good interpersonal skills, ability to communicate and manage well at all levels.
- Able to coach, supervise and lead the team.
- Problem solving and the ability to exercise sound judgement and make decision based on accurate and timely analyses.
- Intermediate Excel Skills.
- Sound English language skills / Good communication skills.
- Common courtesy and customer orientation.
- Ability to work flexible schedules and in various weather conditions as well as meeting minimum physical requirements of the job.