Assistant Manager

2 weeks ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

**COMPANY DESCRIPTION**

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

**RESPONSIBILITIES**

As Administration Manager of the Centre, this headcount plays a key role in managing the administrative, finance-related and HR-related functions to ensure smooth day-to-day operations of the Centre. The headcount also provides event management support for the teaching and learning events organised by the Centre.
- Provide events management support to the Centre's teaching and learning events, including venue sourcing, vendors management, engagement and liaison with speakers, arrangement of travel and accommodation needs, event publicity and registration, food and beverage catering, preparation of event materials/resources for participants, communications with participants, attendance monitoring, logístical requirements and support, and collation of post-event feedback for reporting to stakeholders.
- Provide administrative and logístical support to the Centre's programmes and initiatives, including recording and drafting meeting minutes.
- Assist the Director to manage the day-to-day office operations and general administrative matters.
- Review, and recommend improvement to office administrative policies, systems and procedures that are aligned with SMU requirements.
- Monitor the Centre's budget and expenditure to stay within appropriations.
- Handle the necessary paperwork and processes to ensure timely payment to relevant parties.
- Manage the procurement of goods and services for the Centre.
- Manage the Centre's assets and inventory and ensure timely supply or replenishment.
- Manage office renovation and facility management matters.
- Manage recruitment process, plan and prepare for any manpower requirements/changes.
- Administer the Centre's staff welfare and training funds, plan and organise events to promote team collegiality.
- Organise and provide secretariat functions for the meetings of the Centre.
- Other duties as assigned.

**QUALIFICATIONS**
- Recognised Bachelor's Degree, with at least 5 years of relevant working experience preferred.
- Administrative experience and good working knowledge in human resources and finance, preferably in an institute of higher learning.
- Meticulous, strong coordination and organisation skills with an eye for details.
- Excellent written and verbal communication skills.
- Strong customer-orientation in terms of the ability and willingness to go the extra mile to deliver value-added experiences.
- Good interpersonal skills.
- A good team player who can work independently with mínimal supervision.
- Able to multi-task and work well under pressure.
- Proficient in SAP System (preferred).

**OTHER INFORMATION**
LI-LK1

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