Admin Assistant

1 week ago

Singapore AMKFSC COMMUNITY SERVICES LTD. Full time

** Please be informed that the work venue is located at Ang Mo Kio
To provide timely administrative support to the department and division to facilitate operational efficiency and effectiveness for assigned administrative functions.

**Key Responsibilities & Duties**

A) Administration:
i. Update and maintain a comprehensive administrative filing system.

ii. Provide customer services at the office front desk.

iii. Provide administrative and logistic support for the departmental services & programmes.

iv. Run official errands to bank, post office, office equipment supply store, other AMKFSC offices, and other organisations.

v. Undertake required office processes to ensure the timely repair and maintenance of office facilities and equipment.

vi. Maintain the general tidiness and cleanliness of the office; overseeing housekeeping work done by hired/contract cleaner.

vii. Organise annual emergency evacuation exercise e.g. Fire Drill exercise

B) Human Resource:
i. Update and store staff data (including personal and family details, leave, designations, telephone numbers, academic qualifications, and leave) in a timely and orderly manner.

iii. Update and maintain records of staff medical and dental claims.

C) Finance:
i. Collect fees and issue receipts for fees for programmes when needed.

ii. Ensure that all financial claim forms and supporting documents are duly submitted by staff and are properly recorded and filed.

iii. Safekeeping of monies (including petty cash, donations, programme fees etc) while pending deposit into agency’s designated account or submission to Finance Department.

iv. Track usage and balance of funds allocated for centre’s programmes/events.

v. Collate staff claims (ie transport, staff wellness, ahoc-purchase) and submit it (with a list of claims) to Finance Department at stipulated interval (ie fortnightly/monthly).

vi. Issue reimbursements to staff from petty cash (if applicable)

vii. Assist Finance Department in all banking and financial matters when needed.

D) Other Responsibilities & Duties:
i. To provide constructive feedback in a timely manner on new work processes, forms and systems from Corporate Services Departments.

ii. To implement the new work systems in accordance and in consultation with the relevant Corporate Services staff and department when requested

iii. To undertake any other work responsibility assigned by supervisor/centre head

**Competencies (Personal Attributes, Knowledge and Skills)**

i. Proficient in oral and written communication skills especially in English.

ii. Meticulous and proficient in doing data-entry.

iii. Good interpersonal skills and able to work in team.

iv. Good organising and time management skills.

v. Take initiative to and appropriately contribute to the department, division and organisation.

vi. Resourceful in getting and optimally using relevant resources to accomplish work targets cost-effectively and efficiently.

vii. Proficient in using Microsoft Office (Word, PowerPoint and Excel).

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