Retail/warehouse Admin Assistant

1 week ago

Singapore LOOKZ PTE. LTD. Full time

**Job Title**:Retail/Warehouse Admin Assistant
**Location**:Asiawide Industrial Building (with occasional travel to Balestier and Ubi)
**Employment Type**:[Full-time / Permanent]

**Key Responsibilities**:
**1. Billing & Sales Documentation**:

- Prepare and process:
**Quotations**
**Sales Orders (SO)**
**Delivery Orders (DO)**
**Invoices**:

- Ensure accuracy in all billing and sales-related documents.
- Coordinate with the sales and warehouse teams for document flow.

**2. Document Filing (Hardcopy & Softcopy)**:

- Perform **3-way matching**and proper filing of:
Purchase Orders (PO)
Delivery Orders (DO)
Invoices
- **Scan, photocopy, label, and archive documents**(digitally and physically).Maintain well-organized filing systems for easy retrieval and compliance.

**Note**:This task requires extended time standing in front of photocopiers and scanners.

**3. Inventory & Warehouse Admin Support**:

- Assist in maintaining accurate stock records and documentation.
- Support inventory movement tracking and periodic stock checks.
- Liaise with warehouse staff for stock-in/out recording and reporting.

**4. General Administrative Duties**:

- Perform **data entry**and ensure accuracy in system updates.
- Provide general admin and operational support to retail and warehouse departments.
- Assist with any **ad-hoc duties**as assigned by management.

**Requirements**:

- At least 1-2 years of administrative or warehouse support experience.
- Strong attention to detail, especially in **document handling and filing**.
- Physically able to **stand for extended periods**for scanning/filing tasks.
- Proficient in Microsoft Excel, Word, and document management software.
- Good organizational and time-management skills.
- Able to multitask and work independently.
- Positive attitude, team player, and willingness to learn.
- Comfortable with **occasional travel**between Asiawide, Balestier, and Ubi locations

**Working Hours**:

- **Monday to Friday**:10:00 AM - 7:00 PM
- **Saturday (Alternate)**:10:00 AM - 4:00 PM

**Work Location**:

- **Primary**:Asiawide Industrial Building
- **Occasional Travel To**:Balestier and Ubi branches (as assigned)

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