Admin Assistant

22 hours ago

Woodlands, Singapore Light & Lights Pte Ltd Full time

**IMPORTANT NOTE BEFORE YOU APPLY**:
**Must be able to communicate in English and Mandarin**

We are an established local company providing full range of quality electrical services with highly skilled in-house professional electricians. With over 3000 satisfied clients, we can take on small to big scale residential to commercial electrical projects

We are looking for a mature and responsible Admin Assistant to join us.

General duties include but are not limited to:

- Issue quotation and invoices, ensure invoices have been issued for all job site on timely manner
- Follow up quotation status and feedback
- Update and prepare electrician schedules. Ensure they are invited to the telegram group for each job site before job commencement
- Follow up deposit before job commencement and final payment upon completion actively
- Liaise with internal (e.g. colleagues) and external parties such as subcontractor, vendors, IDs and home owners
- Monitor material usage and order materials
- Check prices of supplier’s invoices and updating material price list
- Prepare commission slip
- Follow up customer review upon job completion
- Any other adhoc duties when assigned
- Managing and processing claims and reimbursements from team members
- All finance related duties as and when required
- Maintain cleanliness of showroom/office/warehouse

**Requirement**
- **MINIMUM DIPLOMA IN BUSINESS STUDIES**:

- **MINIMUM 2 YEARS RELEVANT EXPERIENCE IS SIMILAR ROLE**:

- Working with positive attitude. Patient in problem solving.
- Proficient in Microsoft Office (Excel, PowerPoint and Word) and Autocount Computerised System
- Self-motivated individual who is efficient and strong problem-solving abilities
- Must keen to learn. Willing to accept challenge.
- Good communication and people skills.
- Good punctuality and time management skills
- Able to work in a team and independently as well.
- Efficiency and productivity.
- Must be able to communicate in English and Mandarin (Any additional language skill is an advantage)

**Job Types**: Full-time, Permanent

**Salary**: $1,800.00 - $2,800.00 per month

**Benefits**:

- Additional leave
- Employee discount
- Health insurance
- Promotion to permanent employee

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Experience**:

- Administrative affairs: 2 years (required)

License/Certification:

- fluent in Mandarin and English (required)

Work Location: In person

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